Decor Service Provider

- Audio-Visual Companies interested in applying for this role need to submit their

Expressions of Interest (EOI) to Email provided

With the subject line: EOI – Décor Service Provider

• Guest Seating Area
  
• Provision of 150 chairs, fully dressed in high-quality chair covers with sashes or coordinated accents
  
• Table linen, overlays/runners, and appropriate centerpieces for 25 tables (seating 6 per table)
  
• Placement and layout planning to allow clear visibility to stage and screens
  
• Stage Area & Backdrop
  
• Podium area enhancement with floral/plant features
  
• Thematic or branded elements if required (e.g., logos, flags, banners)
  
• Floral & Greenery Enhancements
  
• Fresh floral arrangements for stage, podium, and table centerpieces (low, nonobstructive)
  
• Use of indoor potted plants or greenery to soften and enhance the tented atmosphere
  
• Entryway & Registration Area
  
• Branded or themed welcome arch or entrance structure
  
• Décor for registration tables, directional signage, and branding banners (optional)
  
• Carpeted entrance path if appropriate
  
• Ambient Décor & Lighting Coordination
  
• Soft ambient décor lighting to complement tent lighting (coordination with AV team)
  
• Color scheme selection to align with event tone and client preferences
  
• Decorative draping as needed (e.g., ceiling liners, side swags)
  
• Integration with Technical Set-Up
  
• Ensure décor setup accommodates LED screens and confidence monitors
  
• Coordinate with AV team for layout, wiring, and generator access
  
• Collaborate with event team to maintain safety and cleanliness
  
• Detailed Décor Expectations for A-Frame Tent Setup
  
• An A-Frame tent offers a grand, open, and airy structure that is ideal for elegant and professional gatherings. The décor provider should creatively utilize the vertical height, structural lines, and open layout of the A-Frame tent to deliver a visually appealing yet functional environment for a donor audience.
  
• Ceiling & Structural Décor/Air Conditioning
  
• Ceiling Draping: Install soft fabric drapes (e.g., chiffon, voile, or organza) in light, neutral colors (white, cream, or champagne) to soften the A-frame ceiling.
  
• Chandeliers or Pendant Lights: Hang elegant, lightweight chandeliers or decorative pendant lights along the central spine of the tent.
  
• Rigging Points: Incorporate floral garlands, paper lanterns, or thematic hanging elements from the cross beams, if permitted by tent structure.
  
• Walls & Side Panels
  
• Side Drapes: Dress the tent walls with gathered fabric or pleated curtain panels in soft, neutral tones.
  
• Window Panels: Add roll-down sheer curtains or sustainable material screens to provide shade while allowing natural light.
  
• Branding Options: Use soft signage or banners that complement the décor without obstructing airflow or views.
  
• Flooring
  
• Carpeting: Lay full carpeting throughout the tent in colors like beige, grey, or navy blue.
  
• Walkway Runner: Provide a carpet/themed runner from the entrance to the stage area.
  
• Stage Area Design
  
• Stage Skirting: Uniform, pleated skirting matching the overall color scheme.
  
• Backdrop: Framed fabric or modular panels with branding elements, floral borders, and screen integration.
  
• Podium Area: Decorated with fabric and flanked with pedestal flower arrangements.
  
• Entrance & Registration Zone
  
• Entrance Arch: A thematic archway to introduce the event theme.
  
• Signage: Printed welcome signage on easels or fabric banners.
  
• Registration Desk: Dressed in matching linen and decorated with small floral accents.
  
• Greenery & Floral Styling
  
• Plants: Use large potted plants (e.g., palms, ferns) to freshen and soften the space.
  
• Flowers: Incorporate fresh, seasonal flowers across centerpieces, the podium, entrance, and stage.
  
• Coordination with Technical Team
  
• Ensure visibility of screens and clear sight lines to the stage.
  
• Allow access for AV cabling, generators, and lighting rigs.
  
• Ensure confidence monitors and lighting are unobstructed by décor elements.