Executive Assistant

Requirements

• Bachelor's degree from a recognized institution, or equivalent professional experience.
  
• 5+ years of Proven experience as an Executive Assistant in a fast-paced, demanding environment.
  
• Exceptional organizational and time-management skills — are you the most organized person you know?
  
• Strong written and verbal communication skills, with the ability to adapt tone and style for different audiences.
  
• Proficient in office software and modern collaboration tools.
  
• Calm and composed under pressure — you thrive in a fast-paced, high-stakes environment.
  
• Independent and self-motivated, with a track record of taking full ownership of your work streams.
  
• Rock-solid integrity and discretion — you handle sensitive information with the utmost care.
  
• A genuine commitment to AMI's values of excellence, innovation, and accountability.
  

CEO support

• Own and optimize the CEO's schedule for maximum impact, ensuring strong alignment with company priorities.
  
• Stay two steps ahead — anticipate the CEO's needs, prepare the right information at the right time, and tackle challenges proactively.
  

Board coordination

• Drive end-to-end board coordination — scheduling, preparation of documentation, and owning logistics for board meetings.
  
• Support the CFO in maintaining an organized record of board resolutions, decisions, and action items.
  

Strategic support

• Collaborate with the CEO and senior leaders to support strategic initiatives as required.
  
• Partner with our incoming COO to drive cross-functional alignment and communication.
  
• Conduct research and analysis to support senior leadership decision-making.
  

Meetings & communications

• Own logistics for key leadership meetings — prepare comprehensive agendas and ensure all materials are distributed in advance.
  
• Distribute meeting minutes promptly and track action items through to completion.
  
• Polish and refine documents, presentations, and reports for a range of audiences.
  
• Craft compelling communications and presentations in collaboration with key company leaders.
  

Calendar & scheduling: Manage complex, competing calendars across the senior leadership team, prioritizing appointments and coordinating meetings with precision.

Travel coordination: Arrange and coordinate travel itineraries, accommodation and logistics for executives, optimizing for efficiency.

Expense management: Support senior leaders with expense reporting and timely filing.