Gate Pass Clerk M/F

Profile

• Diploma in Business Administration, Clearing & Forwarding, Logistics, Supply Chain Management, or a related field.
  
• 2 years' experience in a similar role.
  
• Experience in KWATOS will be an added advantage.
  

• Ensure all documents received from clearing agents are in order before they proceed for gate pass processing: this includes
  
• Confirming MCT invoice and receipts are attached
  
• Confirming KPA copy of delivery order is attached and is valid
  
• Confirming port pass of clearing agent is attached and is valid
  
• Ensuring that the documents received are aligned with the laid down procedure for gate pass processing.
  
• Upload of data in ipaki and printing of gate passes.
  
• Checking with shipping lines to follow up on CFS copies of delivery orders.
  
• Ensure gate pass has been signed by the authorized personnel.
  
• Splitting the gate passes and ensuring the gate pass are received by the valid and authorized personnel.
  
• Filing of KPA delivery orders
  
• Preparing daily status reports for consolidators and sending them by email within the allocated time.
  
• Preparing monthly status reports and sending them by email within the allocated time
  
• Receiving exited gate pass from the security team / allocated personnel every day and ensuring all is in order
  
• Ensuring that all gate passes that have been closed are sent to the filing room in the allocated time.
  
• Keeping log of gate passes that are on credit facility / manual gate passes and following up on closure.
  
• Assisting with SOA when finance department requests.
  
• Following up with the management to assist with clients' queries and gate pass issuance.
  
• Answering to internal and external clients with regards to gate pass and releasing queries
  
• Any Other duties as directed by management