Grants Specialist - Partnerships

Experience and Technical Competence

• Minimum 3 years of experience in grants management within the NGO/INGO or donor sectors.
  
• Proven expertise working with institutional donors (e.g., FCDO, EU, ECHO, SIDA, NORAD).
  
• Strong understanding of donor regulations and compliance.
  
• Experience working in Sudan and strong understanding of the Sudan context.
  
• Ability to prioritise workloads, meet deadlines, and adapt to complex environments.
  
• Previous experience in partnership management and capacity building.
  
• Fluent written and spoken Arabic language.
  

Desirable:

• Experience working with Dynamics, SAP, Oracle, or similar ERP systems.
  
• Familiarity with Power Apps or internal grants systems development.
  
• Experience working with Group Cash Transfer mechanism.
  

Education

• University degree in international development, business administration, political science, or a related field.
  
• Certifications in grants or partnership management are an advantage.
  

Grants and Partnership:

• Support the development and execution of application processes, including guidelines, templates, and evaluation criteria.
  
• Support partners on proposal development, conduct due diligence and vetting processes for partner organisations, ensuring compliance with donor and Fund standards.
  
• Prepare and administer grant agreements and amendments in coordination with the Partnerships and Grants Manager and partner onboarding.
  
• Provide Technical Assistance Facility linkages, especially on partner monitoring and provide capacity building support to partners on grants management, compliance, and reporting.
  

Grants Management and Compliance:

• Oversee the development and roll-out of the Fund Grant Management System (GMS).
  
• Ensure partners comply with grant conditions, Fund Operations Manual, and donor requirements.
  
• Update and maintain the Fund risk register and dashboard, addressing high-risk areas.
  
• Monitor grant implementation, ensuring timely and quality submission of financial and narrative reports.
  
• Follow up in regular meetings with the partners and ensure timely escalation of risks and challenges.
  
• Liaise closely with the Operations Manager to ensure that grants are processed in a timely manner.
  
• Track partner spending against budgets and flag variances.
  

Technical Support and Capacity Building:

• Support partners in developing procurement plans, risk registers, capacity-building strategies, and staffing plans.
  
• Provide partner training on grant report writing, donor compliance, and operational procedures.
  

Administrative Support and Reporting:

• Ensure all grant-related documents are appropriately uploaded and backed up in the GMS or other systems.
  
• Maintain detailed records of grants, including applications, reports, and feedback letters.
  
• Coordinate review meetings with partners and follow up on action points.
  
• Review partner reports on a rolling basis as per submissions and provide qualitative feedback.
  

Stakeholder Engagement:

• Coordinate with internal stakeholders, including MEAL (Monitoring, Evaluation, Accountability, and Learning), TAF, support teams, to ensure robust oversight of projects.
  
• Provide an effective interface with prospective and current fund partners.