Human Resources & Administration Officer- (REF: FIDA/IS-HR/01/2026)

The Human Resources & Administration Officer will provide operational leadership in
operations.

• Bachelor's Degree in Human Resource Management, Business Administration
  
  
• (Human Resource Option), Commerce (Human Resource Option) or a related field.
  
  
• Certified Human Resource Professional (CHRP-K) qualification.
  
  
• Valid membership with the Institute of Human Resource Management (IHRM).
  
  
• A postgraduate qualification in Human Resource Management or a related field
  
  
• will be an added advantage.
  

• At least three (3) years of progressive experience in Human Resource and
  
  
• Administration.
  
  
• Experience working in the NGO, development or non-profit sector will be an added
  
  

advantage.



Responsibilities

A) Human Resource Management

• Coordinate end-to-end recruitment and selection processes, including advertising
  
  
• vacancies, coordinating interviews, conducting reference checks and onboarding
  
  
• successful candidates.
  
  
• Maintain accurate and confidential personnel records and HR information systems.
  
  
• Administer employee contracts, confirmations, leave, probation and separation
  
  
• processes.
  
  
• Coordinate staff induction and orientation programmes.
  
  
• Support implementation of the performance management system, including
  
  

appraisal processes and follow-up on performance improvement plans.Coordinate staff learning and development initiatives and maintain training

• records.
  
  
• Support employee engagement, staff wellness and workplace culture initiatives.
  
  
• Administer staff medical insurance and other employee benefits in liaison with
  
  
• service providers and the Finance Department.
  
  
• Coordinate payroll inputs and ensure timely submission of HR information
  
  
• affecting payroll.
  
  
• Guide staff on HR policies, procedures and employment-related matters.
  
  
• Support disciplinary and grievance management processes in accordance with
  
  
• organizational policies and Kenyan labour laws.
  
  
• Ensure compliance with statutory employment obligations and organizational HR
  
  
• policies.
  
  

B) Administration

• Coordinate office administration services to ensure a safe, efficient and conducive
  
  
• working environment.
  
  
• Oversee office maintenance, utilities, security, cleaning services and office supplies.
  
  
• Coordinate travel, accommodation and logistical arrangements for meetings and
  
  
• organizational events.
  
  
• Support asset management by maintaining accurate inventory records.
  
  
• Coordinate occupational safety and health compliance initiatives.
  
  
• Liaise with external service providers to ensure quality and timely service delivery.
  
  
• Support procurement processes in accordance with organizational policies by
  
  
• coordinating administrative requirements and documentation.
  

• Ensure compliance with relevant labour legislation and internal policies.
  
  
• Support implementation of safeguarding, diversity, equity and inclusion initiatives.
  
  
• Prepare periodic HR and administration reports for management.
  
  
• Contribute to continuous improvement of HR and administrative systems and
  
  
• processes.
  
  

• Perform any other duties as may be assigned by the Executive Director.
  

How to Apply
expected salary, daytime contact, job title, and job reference number.