Human Resources and Administration Officer M/F

Based in Nairobi and reporting to the HR Manager-Nairobi, the role exits to provide HR and administrative support to the ANT team with specific deliverables as:-

Participate in the recruitment & selection process by drafting adverts, preparing a candidate shortlist for interviews, preparing requests for employment documents with relevant attachments, call selected candidates to sign the offer letter and discuss start dates.

Profile

• Higher Diploma in Business administration/ Human Resources Management
  
• CHRP Qualification.
  
• Two years experience
  

• Monitor induction of new staff, process staff badges, manage probations, confirmation and assist with following up on outstanding documents both from employee and HOD end.
  
• Prepare training memos, maintain the training attendance list and training reports.
  
• Participate in the disciplinary and grievance handling process through coordinating invites, taking minutes, provide advise/guidelines for hearings to the panel, filing the correspondence, give timely feedback to staff, prepare notices, minutes, summons, warning, caution letters etc. and ensure the process is executed in time.
  
• Assist in managing a performance appraisal system that drives high performance
  
• Prepare monthly staff airtime entitlement for approvals
  
• Prepare payroll inputs ( overtime, Staff changes, HELB deductions, new and exiting staff e.t.c.)
  
• Prepare the Site stationery and drinking water requests and follow up on deliveries
  
• Support in enforcing the use of appropriate Personal Protective Equipment's (PPE) all the time by the warehouse operatives
  
• Support in enforcing all QHSE regulations to ensure safe working conditions and practice within the offices and yard.
  
• Follow up on the drivers allowances, trip returns, tally sheets update and filing in real time.
  
• Attend daily toolbox and other meetings, take minutes and follow up on the open matters to closure.
  
• Escalate any challenges faced in performance of your duties in real time for assistance