Kenya | Executive Assistant (Nairobi/Mombasa)

Key Responsibilities and Accountabilities:

• Manage executive calendars and schedules, including arranging meetings, appointments, and travel arrangements.
  
• Prepare and coordinate meeting agendas, presentations, and other materials needed for executive meetings.
  
• Act as a liaison between the executive team and staff members, clients, and external stakeholders.
  
• Screen and prioritize incoming correspondence, emails, and phone calls for the executives.
  
• Draft and proofread various documents, including emails, reports, and memos.
  
• Conduct research and compile information for various projects and presentations.
  
• Assist in the preparation and review of financial reports, budgets, and expense reports.
  
• Coordinate and organize company events, conferences, and seminars.
  
• Maintain and update confidential company records and documents.
  
• Handle sensitive and confidential information with the utmost discretion and professionalism.
  

Education and specific training:

• Secretarial or admin qualification preferred but not compulsory
  
• 5 Years’ experience plus working in a customer-centric environment
  

Requirements:

• Proven experience as an executive assistant or similar role.
  
• Excellent organizational and time management skills.
  
• Strong written and verbal communication skills.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Ability to prioritize and handle multiple tasks simultaneously.
  
• Attention to detail and accuracy in work.
  
• Ability to work independently with minimal supervision.
  
• Strong problem-solving and decision-making abilities.
  
• Professionalism, integrity, and confidentiality.
  
• A formal qualification in business administration or a relevant field is preferred but not required