KNRA/15/2023 Senior Records Management Officer – K4

SENIOR RECORDS MANAGEMENT OFFICER: KNRA 5

ONE (1) POST Vacancy No. KNRA/15/2023

The officer will be responsible to the Deputy Director Human Resource Management and Administration.

Terms of Service: Permanent and Pensionable

Remuneration: Salary and Benefits are those attached to KNRA Grade 5

For appointment to this grade, an officer must have:

• A minimum period of four (4) years relevant work experience
• Bachelors Degree in any of the following disciplines: Information Science Management, Records Management or any other relevant and equivalent qualification from a recognized institution; OR Bachelors in any of the Social Sciences plus a diploma in Records Management/Information Management or relevant and equivalent qualifications from a recognized institution
• Proficiency in computer applications
• Fulfilled the requirements of Chapter Six (6) of the Constitution

Duties and responsibilities:

• Ensuring security of information, documents, files and office equipment
• Assist in supervision of the registry
• Sorting and classifying documents for filing
• Storage, updating and maintenance of personnel records and file index
• Controlling opening of open, confidential and secret files
• Custody and Maintenance of Authority documents
• Ensuring security of information and Records in a registry/archive
• Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained
• Planning appropriate office accommodation for registries
• Ensuring that file movement records are updated and maintained
• Ensuring security of files and documents
• Ensuring receipt and proper dispatch of mails and maintaining related records
• Digitizing Authority’s documents for circulation and archiving