Legal Administrative Assistant

EXPERIENCE:

Education:

•Paralegal diploma or degree from a recognized institution in Kenya.

Experience:

• 1+ years’ experience in an administrative or legal support role. Preferably experience working in a law firm or in-house legal department
  

• General Administrative Support: Provide comprehensive day-to-day support to the legal team and ensure legal documentation is organized and up-to-date.
  
• Legal Document Preparation & Management: Assist in drafting and formatting routine legal documents such as contracts, memos, correspondence, and meeting notes. Ensure all documents are properly reviewed, version-controlled, and stored in compliance with company standards.
  
• Filing & Records Management: Maintain accurate and confidential records of legal files, ensuring easy retrieval of documents related to contracts, litigation, compliance, and regulatory matters.
  
• Database Maintenance: Update and maintain databases, ensuring records (e.g. litigation records, company details, contracts, contact persons, licenses) are accurate, consistent, and compliant with internal policies.
  
• Inbox and Communication Handling: Monitor and manage the shared legal team inbox, triaging emails, flagging urgent matters, and directing queries to the appropriate legal team member for action. This includes management of hard copy documents and compliance with retention schedules.
  
• Invoice & Financial Coordination: Track legal service provider invoices, verify against approved matters, ensure proper approvals are secured, and liaise with the finance team for timely payment processing.
  
• Meeting & Deadline Coordination: Assist in organizing internal and external meetings for the legal team, including preparing materials and taking minutes where required. Track legal deadlines (e.g., court dates, contract renewals, compliance filings) and send timely reminders.
  
• Point of Contact Duties: Serve as the first point of contact for legal department inquiries—and ensure prompt and professional communication.