Legal Systems and Administrative Assistant

The ideal candidate should have experience working with legal documents and understanding of basic contracts. You should have demonstrated capacity to provide administrative support preferably within a legal department. Experience working in an international development setting is highly preferred.

The position holder should have good knowledge and understanding of basic contracts for goods and services with a strong service-oriented and problem-solving approach. You should be able to apply and refine legal systems and processes. Fluency or linguistic competence in another language such as French would be an added advantage.

An education background with a degree or diploma in law or related field is required.

• Serve as the focal point for Contract Lifecycle Management(CLM) and provide daily support to GAIN staff on the CLM platform.
  
• Provide support to the Legal Team with the evolutions/developments of CLM, including testing new features and liaising with the external provider and documenting the progress of evolutions.
  
• Organize coordination calls with country offices, record minutes and perform regular follow-up on outstanding matters to ensure compliance with local regulatory requirements.
  
• Support the Team in keeping compliance pages for each country office up to date by liaising with the country teams and the law firms in the relevant jurisdiction.
  
• Support the Team in processing the paperwork to reflect and implement decisions of the Board of Directors.
  
• Support the Senior Legal Counsel in the preparation of bank mandates.
  
• Support the Team in maintaining and updating the legal SharePoint site.
  
• Process invoices related to provision of legal services for payment.