OFFICE ADMINISTRATOR I, JOB GRADE CLE 7 - CLE / JOB - 015 / 2024

i. Attending meetings and keeping minutes

ii. Receiving and screening phone calls and directing them when appropriate

iii. Handling and prioritizing all outgoing or incoming correspondences

iv. Making travel arrangements for executives

v. Providing a work environment that is conducive to office visitors;

vi. Typing routine letters, memos, and reports from drafts and manuscripts;

vii. Ensuring the security of office equipment, documents, and records;

viii. Attending to visitors/clients;

ix. Preparing responses to simple routine correspondence

x. Maintaining an up-to-date filing system in the office

xi. Ensuring security, integrity, and confidentiality of data

xii. Filing documents; receiving, recording, and dispatching mail;

xiii. Handling telephone calls, diary, and appointments;

xiv. Handling routine office duties;

xv. Cross-referencing correspondence.

xvi. Ensuring that all the assets in the office are in good working condition;

xvii. Managing the office stationery and equipment; and

xviii. Arranging for meetings and handling confidential documents