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OFFICE ADMINISTRATOR I, JOB GRADE CLE 7 - CLE / JOB - 015 / 2024

Closing: May 8, 2024

18 days remaining

Published: Mar 27, 2024 (25 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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To deliver on its mandate, the Council wishes to competitively recruit full-time high caliber

officers to the following positions to be based in Nairobi, Kenya.


Responsibilities

To deliver on its mandate, the Council wishes to competitively recruit full-time high caliber

officers to the following positions to be based in Nairobi, Kenya.


The functions and responsibilities of this job grade will entail: -

i. Attending meetings and keeping minutes



ii. Receiving and screening phone calls and directing them when appropriate


iii. Handling and prioritizing all outgoing or incoming correspondences



iv. Making travel arrangements for executives



v. Providing a work environment that is conducive to office visitors;



vi. Typing routine letters, memos, and reports from drafts and manuscripts;



vii. Ensuring the security of office equipment, documents, and records;

viii. Attending to visitors/clients;



ix. Preparing responses to simple routine correspondence



x. Maintaining an up-to-date filing system in the office



xi. Ensuring security, integrity, and confidentiality of data



xii. Filing documents; receiving, recording, and dispatching mail;



xiii. Handling telephone calls, diary, and appointments;



xiv. Handling routine office duties;



xv. Cross-referencing correspondence.



xvi. Ensuring that all the assets in the office are in good working condition;



xvii. Managing the office stationery and equipment; and


xviii. Arranging for meetings and handling confidential documents


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