Personal Assistant -MD

Based in Nairobi and reporting to the Managing Diretor, the selected candidate will be responsible to provide vide administrative support to the Managing Director – Kenya office.

Profile

• Diploma in Administration
  
• Proficiency in Microsoft Excel, Power BI or other presentation tools
  
• Meticulous
  
• Confidential
  
• Confident and presentable
  

• In liaison with the regional office, proactively organize, liaise and coordinate the travel itinerary and accommodation for the Kenya team and visitors
  
• Manage / schedule meetings and co-ordinate appointments effectively and with precision and take minutes as may be required.
  
• Collate / collect information from section heads and statistics for regular (weekly, monthly) and ad-hoc meetings.
  
• Prepare / update presentations for the meetings based on data received.
  
• Manage the MD's diary & Calender
  
• Maintain a proper filing system for all documentation
  
• Track documents submitted to and from the MDs for approvals.
  
• Handle all incoming and outgoing correspondence, including emails, phone calls, and letters.
  
• Attend to visitors, clients, customers and staff
  
• Ensure proper housekeeping of the MD's office
  
• Ensure sensitivity to time management and the need for flexibility as the role and situation demands.
  
• Handle sensitive information with discretion and maintain confidentiality.
  
• Work independently and prioritize tasks effectively.
  
• Any other duties assigned on ad hoc basis.