Personal Assistant to the CEO & COO

About the Role

We are looking for a dynamic, proactive, and highly capable Personal Assistant to provide both administrative and personal support to our COO and CEO in a fast-growing, family-owned FMCG company.

The right candidate thrives in a fast-paced, high-frequency environment, communicates effectively across teams, and handles confidential matters with discretion.

Executive Support

• Manage and optimize the COO’s and CEO’s calendars and appointments
  

• Block time for strategic thinking and ensure proper meeting buffers
  

• Accept, reschedule, or decline invitations professionally on behalf of the executives
  

• Coordinate multi-time-zone meetings, logistics, and internal priorities
  

• Triage emails, flag urgent messages, and draft responses when appropriate
  

• Prepare agendas, pre-read documents, and summarize key points
  

• Join meetings to take notes, track action points, and ensure follow-up
  

• Assist in creating presentations, briefing documents, and decks
  

Operational and Administrative Support

• Maintain dashboards, trackers, and lists of ongoing projects
  

• Follow up with department heads on key deliverables
  

• Book travel, accommodation, visas, and prepare itineraries
  

• Schedule personal appointments, manage reminders, and assist with light family logistics
  

• Handle confidential files, company documents, and brand assets
  

Growth and Learning

• Shadow the COO and CEO to learn workflows and executive styles
  

• Take on increasing responsibilities over time, with a clear path to Executive Assistant and Chief of Staff roles
  

• Identify operational or communication gaps and proactively propose solutions
  

Qualifications

• Bachelor’s degree in Business Administration, Economics, or related field
  

• 3 to 4 years of experience in administrative or executive support roles
  

• Strong organizational, communication, and interpersonal skills
  

• High emotional intelligence and ability to work well with people at all levels
  

• Proactive, detail-oriented, and able to work independently
  

• Comfortable using Microsoft Office (Word, Excel, PowerPoint), Outlook, and collaboration tools (Zoom, Teams, etc.)
  

• Tech-savvy, quick learner, and adaptable to fast-paced operations
  

• Willingness to go beyond standard work hours when needed