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Description
Requirement for Appointment
For appointment to this grade, a candidate must have:
- The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution: -
- Typewriting III (minimum 50wpm/Computerized Document Processing III
- Shorthand III (100 WPM) • Secretarial Duties II
- Office Management/Office Administration and Management III
- Business English III/Communication II
- Commerce II
- Typewriting III (minimum 50wpm/Computerized Document Processing III
- A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access and Internet); and
- Meet Chapter Six (6) of the constitution of Kenya 2010.
- Recording dictation in shorthand transcribing it in type written form;
- Managing e-office;
- Typing letters, memos and reports from drafts and manuscripts;
- Processing data;
- Operating office equipment and reporting on any need for office repairs;
- Ensuring security of office equipment documents and records;
- Attending to visitors /clients;
- Filing documents;
- Receiving, recording and dispatching mails;
- Handling routine office duties, telephone calls, diary and appointments;
- Cross referencing correspondence;
- Requesting for office stationery;
- Operating petty cash;
- Assisting in the preparation for meetings;
- Handling confidential documents; and
- Maintaining a register of outgoing and incoming mails.
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