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International Union for Conservation of Nature (IUCN)
Non-profit + 1 more
Description
Education;
- University degree in supply chain management, commerce or other related field.
- CIPS accreditation level 2
- Minimum of 2 years international procurement experience.
- Knowledge and understanding of public procurement policies.
- Solid Computer skills, including knowledge of MS Office applications. Knowledge of procurement applications is desirable.
- Excellent interpersonal and communication skills and solid organizational skills
- Ability to work effectively within a large, decentralized workforce and to operate effectively, with tact and diplomacy, in a multi-cultural, interdisciplinary environment.
- Willingness to travel.
- Experience in VAT exemptions procedures.
- Presentational and problem-solving skills.
- Procurement;
- Oversee project procurement functions to ensure value for money to the organization.
- Ensure transparency and integrity in the procurement processes in line with the procurement policies and guidelines.
- Consolidate and monitor procurement plans.
- Ensure correct implementation of procurement policy and guidelines.
- Participate in periodic review and updating of the supplier database which is able to adequately serve business needs.
- Learn grants compliance policies specific to individual donors.
- Prepare and share monthly reports to inform management decisions.
- Provide technical support to staff on procurement and operational processes and rocedures
- Prepare sourcing documents in line with the procurement policy and donor regulations.
- Prepare contracts, ensuring all approvals are obtained.
- Keep proper and an updated filling system for all procurement documents.
- Ensure contractual obligations are adhered to by all parties.
- Follow up and ensure timely delivery of requested supplies and materials and keep concerned project staff informed on the status of the delivery.
- Review and share the weekly procurement tracker.
- Timely and accurate submission of all financial documents to the finance department by the stipulated date to ensure Suppliers/service providers’ payments are done in a timely manner.
- Operations;
- Coordinate and schedule meetings, appointments, and internal/external events to ensure efficient use of time and resources.
- Handle a variety of administrative duties, such as filing, data entry, managing correspondence, and creating reports.
- Serve as a point of contact, responding to inquiries, relaying information, and maintaining effective communication channels with team members, clients, and vendors.
- Assist the line manager with daily administrative tasks, help implement new policies or procedures, and provide support for various projects.
- Monitor operational activities, analyze data to identify trends, and propose improvements to enhance efficiency and streamline processes.
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