Procurement Assistant - Reliever

The Procurement Assistant is responsible for efficiently managing various aspects of the procurement process within a specified timeframe. Reporting directly to the Head of Procurement, the role involves timely processing of requests, adherence to competitive bidding, and ensuring high-quality standards. Key responsibilities include ERP management, inventory control, vendor negotiations, maintenance of vendor lists, documentation, monitoring forecasts, and implementing sourcing strategies.

1. Timely Processing of Procurement Requests:
   

• Ensure efficient processing of procurement requests within established timelines.
  

• Uphold competitive bidding procedures and maintain acceptable quality standards.
  

2. ERP Management:
   

• Input indents and quotations into the ERP system accurately.
  

• Convert approved quotations into Purchase Orders (LPO) within the ERP.
  

3. Inventory Management:
   

• Review inventories and initiate orders using the re-order template as needed.
  

• Verify deliveries against purchase orders to ensure fulfillment of PO.
  

4. Vendor Negotiations and Development:
   

• Negotiate with vendors to secure the highest value for money and advantageous terms for the company.
  

• Support continuous development initiatives with vendors.
  

5. Vendor List Maintenance:
   

• Maintain a prequalified list of vendors and assist in their evaluation and appraisal processes.
  

6. Documentation and Filing:
   

• Undertake all filing as required for proper documentation and record-keeping.
  

7. Monitoring and Analysis:
   

• Monitor forecasts and quotas, identifying changes that may impact the ordering process.
  

8. Sourcing Strategies:
   

• Devise and implement effective sourcing strategies to discover the most profitable suppliers.
  

• Initiate and support business partnerships with key suppliers.
  

9. Risk Management and Governance:
   

• Effectively manage and govern all supplier relationships.
  

• Examine and reevaluate existing contracts in line with supplier performance.
  

10. Innovation in Procurement:
    

• Focus on innovation and deliver creative ideas aimed at enhancing the purchasing process.
  

11. Supplier Appraisal and Selection:
    

• Ensure the key supplier appraisal and selection process aligns with the organization’s interests, maintaining integrity and ethics.
  

12. Reporting:
    

• Prepare and submit reports, including Daily Stock reports, Weekly critical stocks report, and Monthly production planner.