Project Management Office (PMO) - Specialist

• Development and Planning
  
• Contribute to strategic oversight, advice and direction on project and programme management activities in line with service agreements and project documents.
  
• Support the development, implementation and, when required, revision of project budgets and staffing plans, ensuring alignment and synergy across operations.
  
• Establish and maintain resource tracking systems within the PMO to enhance planning, forecasting and delivery tracking.
  
• Identify and anticipate risks and issues, providing timely advice and mitigation measures to the supervisor.
  

Project Set-Up and Closure

• Facilitate the preparation of high-level project and programme plans, consolidating lower-level plans into integrated milestones.
  
• Develop, monitor and maintain project dependencies and interdependencies.
  
• Provide support on project assets, finance and administrative matters throughout the project lifecycle.
  
• Serve as the focal point for project closure activities.
  
• Oversee all closure processes, ensuring the proper disposal of assets, final operating, initiation of financial disbursements during Defects Liability Periods and handover of projects to HQ for final financial closure.
  
• Ensure timely updates of project information in UNOPS systems (e.g. oneUNOPS).
  

Monitoring and Reporting

• Prepare, review and issue regular project and programme reports in accordance with donor requirements and UNOPS standards.
  
• Continuously assess project performance using scope, cost, schedule and quality criteria.
  
• Implement and maintain effective monitoring and evaluation (M&E) systems aligned with project logical frameworks.
  
• Ensure that all projects define, update and track milestones and performance targets throughout their lifecycle.
  
• Analyze delivery data and performance dashboards, identifying trends, risks and corrective measures.
  
• Provide analytical reports and financial insights (e.g. delivery forecasts, locally managed cost projections) to support decision-making by project and support services teams.
  
• Coordinate the implementation of project management initiatives and requests from the Regional Office and HQ teams.
  

Quality Assurance

• Ensure that projects and programmes comply with UNOPS standards, policies and audit requirements.
  
• Collaborate with procurement, finance and audit teams to maintain quality control and compliance with supplier and internal systems.
  
• Coordinate quality reviews of project documents, reports and deliverables, ensuring consistency and accuracy.
  
• Provide quality assurance for management products, ensuring adherence to corporate standards and client expectations.
  
• Participate as authorized in continuous process improvement initiatives and operational excellence efforts.
  

Personnel Management (as applicable)

• Assist in supervising, guiding and motivating project team members to achieve high performance and accountability.
  
• Contribute to recruitment, onboarding and performance management of personnel, ensuring gender balance and diversity principles are upheld.
  
• Promote a respectful, inclusive and safe working environment that aligns with UNOPS’ zero-tolerance policy for misconduct, discrimination and harassment.
  
• Ensure compliance with United Nations Department of Safety and Security (UNDSS) safety and security standards for all project staff and operations.
  

Knowledge Building and Sharing

• Support the organization, facilitation and delivery of training and learning sessions on project management.
  
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
  
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.