Project Management Support - Officer

Required

• Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience OR
  
• Master’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.
  

Data Management, Analysis and Reporting

• Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
  
• Develop and maintain databases, dashboards and information management systems for real-time project tracking.
  
• Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making.
  
• Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders
  
• Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation.
  
• Ensure rigorous data quality checks and validation of data sources and tools.
  

Project Implementation and Operational Support

• Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements.
  
• Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests
  
• Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements
  
• Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards.
  
• Track project milestones, outputs and deliverables, and alert management to delays or risks.
  

Procurement, Financial and Administrative Coordination

• Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs.
  
• Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration.
  
• Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting.
  
• Process travel, expense claims, and related financial transactions in compliance with organizational policies.
  

Monitoring, Evaluation and Strategic Decision Support

• Develop and maintain monitoring systems and tools to track progress against work plans and performance indicators.
  
• Contribute to the development of predictive and analytical models to support strategic planning and forecasting.
  
• Support internal evaluations and data-driven performance reviews to assess project outcomes and impact.
  
• Provide timely inputs for donor and corporate reporting, ensuring analytical rigour and compliance with reporting standards
  

Knowledge Building and Sharing

• Support the organization, facilitation and delivery of training and learning sessions on project management.
  
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
  
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes