Project Manager, BrainSTART, Brain and Mind Institute

Educational Qualifications

• Preferred: Master’s level training (or higher) in a health science field.
  
• Acceptable related disciplines: Psychology, Neuroscience, Data Science, Biomedical Sciences, Global Health, Public Health, or other fields with demonstrated relevance to mental health and brain research.
  
• Additional certification in project management (e.g., PMP, PRINCE2, or equivalent) is an advantage.
  

Relevant Experience

• Minimum 3 years’ experience managing research projects, ideally in mental health, neuroscience, or clinical/biomedical research.
  
• Proven track record in multi-site, multi-partner project coordination, including hospitals, universities, and community-based research.
  
• Experience with scientific and operational management of international projects is desirable
  
• Strong knowledge of Good Clinical Practice (GCP), research ethics, and human subjects' protection.
  
• Experience supervising research staff and coordinating capacity-building activities.
  
• Educational or experiential knowledge of psychological and neuropsychological test administration
  

Study pre-implementation Phase

• Create a comprehensive project(s) plan outlining timelines, milestones, tasks, and responsibilities.
  
• Identify key stakeholders, including team members, collaborators, project(s) sites, regulatory bodies, and participants.
  
• Ensure accurate translations/transcriptions through QA review
  
• Obtain necessary approvals from ethics committees and regulatory authorities.
  
• Identify potential risks and challenges associated with the research project(s) and develop mitigation strategies.
  
• Set up communication channels and protocols for regular updates, meetings, and reporting.
  

Study Implementation Phase

• Implement the project(s) plan by overseeing and coordinating all project(s) activities according to established timelines and milestones.
  
• Allocate and manage project(s) resources, including budget, personnel, equipment, and materials, to support project(s) activities.
  
• Monitor and track project(s) progress against predefined metrics, milestones, and deliverables to identify any deviations or issues.
  
• Coordinate and facilitate communication and collaboration among project(s) team members, ensuring alignment with project(s) objectives and tasks.
  
• Maintain regular communication with stakeholders, including sponsors, collaborators, and regulatory bodies, to provide updates on project(s) progress and address any concerns.
  
• Ensure compliance with ethical, regulatory, and institutional requirements throughout the duration of the project(s).
  
• Identify and address any issues, challenges, or risks that arise during project(s) implementation in a timely and effective manner.
  
• Monitor project(s) budget and expenses, tracking spending against budget allocations and identifying any variances or discrepancies.
  
• Implement quality assurance and control measures to ensure the accuracy, reliability, and validity of research data and results.
  
• Maintain detailed documentation of project(s) activities, decisions, and outcomes, including meeting minutes, progress reports, and correspondence.
  
• Manage project(s) communications and reporting, including regular updates, status reports, and dissemination of project(s) findings to stakeholders.
  
• Continuously evaluate project(s) performance and outcomes against predefined objectives and criteria, making adjustments or revisions as necessary to ensure project(s) success
  

Study Close Out Phase

• Ensure all project(s) documentation is complete and accurate.
  
• Conduct a final evaluation of the project(s) to assess achievements and identify areas for improvement.
  
• Ensure all regulatory requirements are met for project(s) closure.
  
• Coordinate financial activities to close project(s) budgets and reconcile expenses.
  
• Disseminate project(s) findings and outcomes to relevant stakeholders.
  
• Establish organized and accessible archives for project(s) documentation and materials.
  
• Conduct a session to capture lessons learned and insights for future project(s)s