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Adventist Development and Relief Agency (ADRA Kenya)
Non-profit + 1 more
Project Manager, TOGETHER
Closed for applications
Description
The Project Manager provides technical leadership, day-to-day management, and coordination of
the TOGETHER project at the field level in Turkana County. The position works closely with
implementing partners and relevant government departments to ensure effective planning,
implementation, and support for all project activities.Education University degree in Project Management, Development Studies, Health,
Education, Gender, or any other relevant academic qualifications
Experience ▪ At least 3-year experience in a comparable position
▪ Knowledge in project management (technical, budgets and staff/people
management)
▪ Extensive experience in strategic planning and management, including
project/program development and implementation and grants’
management
▪ Experience in Health, rights and educations related programming
▪ A good understanding of the social-economic and environmental dynamics
of the ASAL counties, of Kenya particularly, Turkana region.I. Project Implementation and Accountability:
II. Staff Management
III. Project Monitoring, Reporting and Transition
▪ Ensures all project reports (monthly, quarterly, semi-annual and annual) are prepared and
V. Documentation:
▪ Ensure the timely planning of project activities through the development of Program
Implementation Plan (PIP), Annual Work Plans, Detailed Implementation Plans, Monthly
Activity Schedules and Procurement Plans.
▪ Oversee the accomplishment of the project activities in line with the project plans and DIPs
within the approved project timeframes.
▪ Identify and manage project risks, whilst ensuring timely communication of emerging risks
and possible mitigation measures, to the programs department.
▪ Ensures timely preparation and summation of all activity approvals, financial and purchase
requests for all related project activities by the project staff, as well as timely reporting
(programmatic and financial reporting).
▪ Develop strategic innovations that enhance the sustainability of the project and create an
opportunity for scale up or future funding.
▪ Ensure that quality and standards are maintained through the entire project implementation.II. Staff Management
▪ Supervises 15+ staff assigned to the project.
▪ Guide, mentor and coach the project staff under his/her supervision in ensuring quality
planning, execution, monitoring and reporting of the project activities.
▪ Set achievable targets and key performance indicators for the project staff, in line with the
project objectives.
▪ Conduct performance appraisals for the project staff, and report to the programs and HR
department.
▪ Ensures clear communication amongst the project staff, proper behavioral conduct and an
amicable way of resolving issues. Escalate issues that need attention of and action by the
senior management.
▪ Mentor the project staff on project implementation, collaborations, stakeholder relations,
project reporting and communications.
▪ Identify any staff training needs and propose to the Programs Department.III. Project Monitoring, Reporting and Transition
▪ Responsible for the overall monitoring of the implementation progress of the project in line
with the project outcome and output indicators.▪ Ensures all project reports (monthly, quarterly, semi-annual and annual) are prepared and
submitted as per the donor guidelines (ensuring timeliness and quality). Progress reports
may be requested on a need-basis.
▪ Prepare a timely project exit strategy and plan, for gradual and system planning to the end
of the project.
IV. Stakeholder Management and Collaborations
▪ Map out, document, and share on a regular basis all the stakeholders relevant to the project.
▪ Identify and address any needs amongst the stakeholders, which may influence the project
implementation.
▪ Establish and maintain good working relationships with other implementing organizations
and stakeholders within the project location.
▪ Strategically engages relevant County partners and stakeholders in the project activities.
▪ Represent ADRA Kenya in all relevant County and Stakeholder forums including CSGs.
▪ Actively participate in County planning meetings and/or with other agencies, for strategic
maximization of possible complementary funding of the project activities.V. Documentation:
▪ Responsible for the safe keeping and filling of all project documents including the
Agreements, Project Proposals, Change Requests/Proposals, Budgets, Quarterly, Baseline,
Quarterly, End-Evaluation and Project Closure reports and back-up on the office server.
▪ Lead the project officers in documenting project and submitting success stories with every
progress report.
▪ Lead the project officers in ensuring that all project photos and all relevant media from the
project initiation to closure are deposited in a named project folder and backed up in the
office cloud server.
VI. Additional Job Responsibilities
▪ Support the design and development of new concept and proposals for related programming
information management and reporting
▪ The Project Manager may be tasked with additional duties within their level of expertise and
experience as deemed relevant to the assignment and advancement of the project objective
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