Optiven Limited
Real estate
Description
The Projects Assistant will support the efficient execution of projects and coordinate on-site activities to ensure timely delivery, operational efficiency, and high-quality standards. The role involves managing documentation, tracking workforce data, liaising with vendors and site teams, and assisting in resolving project challenges to enhance customer satisfaction and operational excellence.
Qualification & Experience Requirements:
- Diploma or Degree in Project Management, Land Management, Construction Management, Environmental Science, or related field.
- Certification in Occupational Health & Safety (OHS) or Environmental Management is an added advantage.
- Minimum of 1 year of relevant experience.
Competency Requirements:
- Strong project coordination skills.
- Proficiency in project management tools.
- Knowledge of land management, asset tracking, and inventory control.
- Health & safety compliance awareness.
- Data management and reporting skills.
- Budgeting and cost control.
- Excellent communication and problem-solving skills.
- Strong time management and attention to detail.
- Team collaboration abilities.
Project Coordination & Reporting
- Maintain accurate project records, KPIs, workforce data, and compile detailed weekly management reports.
- Prepare reports, proposals, and documentation to support decision-making and track project progress.
Project Strategy & Execution
- Assist in developing and implementing project strategies that improve efficiency and client satisfaction.
- Collaborate with site managers and internal teams to align strategies with company objectives.
Asset & Inventory Tracking
- Monitor asset usage, deliveries, and stock levels to prevent shortages.
- Maintain accurate inventory records and address discrepancies promptly.
People Management
- Oversee caretaker performance, attendance, wages, and productivity.
- Maintain the casuals’ register and provide workforce insights to management.
Branding Coordination
- Maintain updated branding lists and ensure consistency in project site branding.
- Support branding efforts in line with company standards.
On-Site Supervision
- Assist in supervising on-site activities, ensuring adherence to project specifications, quality, and safety standards.
- Help resolve on-site challenges to maintain smooth project flow.
Other Duties
- Undertake additional responsibilities as assigned by management.
Key Accountabilities:
- Timely and accurate reporting and documentation.
- Effective workforce tracking and productivity monitoring.
- Compliance with health, safety, and regulatory standards.
- Proactive resolution of site-related challenges.
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