Receiving Clerk

As Receiving Clerk, you will:

• Receive and inspect all goods delivered to The Social House in accordance with approved procedures.

• Verify every delivery against the relevant Purchase Order/LPO, delivery note and invoice.

• Confirm that quantities delivered correspond with quantities ordered.

• Verify descriptions, specifications and approved prices before accepting goods.

• Physically count, weigh or measure products where appropriate rather than relying solely on supplier documentation.

• Check the quality, freshness, packaging and condition of delivered goods.

• Check manufacturing and expiry dates where applicable.

• Ensure perishable goods meet the required temperature, freshness, hygiene and quality standards.

• Work with Culinary, Food & Beverage and relevant departments when specialist inspection or acceptance is required.

• Reject or escalate goods that do not meet approved specifications.

• Identify short deliveries, over deliveries, substitutions, damaged goods, incorrect items and other discrepancies.

• Immediately report unusual or significant variances.

• Prepare and process Goods Received Notes (GRNs) accurately and promptly.

• Record accepted goods accurately within the hotel's inventory or materials management system.

• Prepare appropriate return documentation for rejected goods.

• Ensure invoices, delivery notes, Purchase Orders/LPOs, GRNs and supporting documents are correctly matched.

• Maintain accurate daily receiving records.

• Ensure documents are properly filed and readily traceable.

• Ensure goods are received only from approved suppliers in accordance with established purchasing procedures.

• Monitor supplier compliance with agreed delivery requirements and product specifications.

• Maintain a clean, secure, organised and hygienic receiving area.

• Ensure goods are transferred promptly to the appropriate storage or operating area to protect quality.

• Support stock counts and inventory reconciliation when required.

• Work collaboratively with Finance, Procurement, Stores, Culinary and other operating departments.

• Comply with hotel requirements relating to food safety, hygiene, health and safety and inventory control.