Senior Administrative Assistant - Department of Surgery

Requirements

• Bachelor’s degree in Business or Office Management/ Diploma in equivalent or Secretarial Studies.
  
• At least 2 years’ experience of directly related experience in administrative work.
  
• Proficient in the use of email, internet browsers, calendar and spreadsheet applications.
  
• Demonstrated organizational, time management and interpersonal skills.
  
• Excellent attention to detail, including accuracy of data.
  
• Ability to produce high quality work with limited supervision
  
• Ability to maintain strict confidentiality.
  
• Demonstrated strong prioritization and time management skills.
  
• Ability to work flexible/ long hours when required.
  

• Provide effective and high-quality executive administrative support to ensure an efficient and effective run of the department’s operation by demonstrating initiative in planning and organizing.
  
• In liaison with the Human Resource Department, for recruitment and onboarding of new staff, annual/conference leave and training of faculty and staff.
  
• Assist in scheduling and coordinating departmental meetings, coordinating the use of shared meeting spaces/boardrooms, as well as facilitating travel and accommodation logistics.
  
• Compose and type regular correspondence, like invitations and informative material.
  
• Develop and maintain a filing system
  
• Supervise and monitor inventory of office and project equipment.
  
• Support procurement requirements for the department.
  
• Follow up with all approved requisitions and ensure timely delivery of expected deliveries.
  
• Maintain office petty cash and facilitate any necessary requisition and documentation according to AKU petty cash policy.
  
• Develop and maintain an efficient system for receiving, processing, filling and retrieving department documents and minutes for meetings.