Senior Office Administrator

BMA/26/CEO/SOA/15

• Basic Salary Scale: Kshs. 71,500 – Kshs. 141,500 p.m.
  
• House allowance: Ksh. 20,000
  
• Commuter allowance: Kshs. 14,000
  
• Leave allowance: Kshs. 6,000
  
• Terms of service: Permanent and Pensionable
  
• Reporting to: Principal Office Administrator
  

Duties and Responsibilities:

Duties and Responsibilities entail

• Reading and analyzing incoming memos submission and reports to determine their significance and plan their distribution;
  
• Scheduling of meetings;
  
• Ensuring security and integrity of office records, equipment and documents, including classified materials;
  
• Ensuring compliance with office protocol and etiquette by screening visitors/clients in a diplomatic manner to ensure corporate image is maintained;
  
• Maintaining an up-to date filing system that includes physical and e-archiving of records for ease of document retrieval and reference;
  
• Using e-office to research and process data;
  
• Handling customer inquiries and complaints in a diplomatic manner to ensure corporate image is maintained;
  
• Managing office protocol, etiquette and telephone calls;
  
• Managing petty cash;
  
• Ensuring office equipment such as scanners, photocopiers, shredders, computers and printers are serviced and in good working condition;
  
• Generating drafts and responding to incoming and outgoing correspondence;
  
• Support preparation, custody, archival and retrieval of reports and document.
  

Required Qualification

For appointment to this grade, a staff must have: -

• Bachelor's degree in any of the following fields:- Business and Office Management, Secretarial studies or equivalent qualification from a recognized institution; and
  
• Cumulative service period of three (3) years of which must have been at the grade of Office Administrator I or in a comparable position;
  
• Proficiency in computer applications.
  

Once you have filled the above application form, please submit the required documents via email clearly indicating the Job Reference Number and Title as the subject of your email,