Supplier Operations Accountant

Profile

• Business Degree
  
• CPA, ACCA, CFA or equivalent
  

Based in Nairobi, in job grade B2, (Salary of Ksh 50,000-Ksh. 60,000 gross amount) and reporting to the Chief Accountant, the candidate will be responsible for Coding and booking of general cost invoices with specific duties as:-

• Coding and Booking of Invoices:
  
• Accurate coding of general cost invoices
  
• Assist in cost and account allocation for specific invoices before posting
  
• Follow for approval of booking vouchers and journals.
  
• Accurate posting of general cost invoices/voucher in the system.
  
• Share and follow-up invoices and vouchers for approval as per approvers matrix.
  
• Ensure the Company approval matrix is observed before posting of invoices.
  
• Invoice follow-ups
  
• Follow-up with approvers for validation of invoices at their levels.
  
• Submit physical invoices to finance approvers as per matrix.
  
• Dispatch, document and follow-up contractual invoices to approvers in various sites
  
• Print and attach approval sheets to procure invoices upon final approvals
  
• Dispute Follow-up
  
• Communicate all disputes to suppliers on non-compliant invoices
  
• Keep a record of all disputes being reviewed at any one time.
  
• Escalate to account handlers, supervisor and procurement team in case of non-response from suppliers
  
• Tracking report and account cleanup
  
• Prepare weekly tracking report
  
• Share comments of invoices under tracking
  
• Assist in matching supplier accounts and cleanup of account 408100
  
• Relieving and Account Creation
  
• Assist in tracking and procurement invoice uploads
  
• Assist in circulation of tracked invoices
  
• Fill account creation forms for all general suppliers who have undergone compliance checks.