Temporary Procurement Officer

Academic Qualifications

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Finance, Economics, or a related field.
  

Professional Qualifications

• KISM/ CIPS membership
  

Experience

• At least three (3) years of relevant experience in a senior procurement role.
  
• Experience in pre-qualification data analysis, reporting, and development of an Approved Vendor List.
  
• Experience in supplier category management.
  
• Experience in an international NGO is an added advantage.
  
• Knowledge of accounting software, preferably NetSuite, is an added advantage.
  
• Proficient in MS Office.
  
• Previous experience in contracting and technical evaluation of the pre-qualification of suppliers.
  

Supplier Evaluation and Registration

• Developing and reviewing evaluation criteria aligned with the Supplier Registration Document, in collaboration with the Senior Procurement Officer (SPO).
  
• Evaluating supplier submissions against approved criteria to ensure they meet eligibility and compliance requirements.
  
• Justifying supplier evaluations, documenting reasons for qualification or disqualification in a structured evaluation matrix.
  
• Conducting thorough due diligence, including reference checks and background assessments to verify legal and operational credibility.
  
• Ensuring supplier clarifications are consolidated and addressed during the registration stage to avoid ambiguity or misrepresentation.
  

Vendor Data Management

• Collect, record, and categorise all supplier registration submissions accurately, ensuring data completeness, consistency, and alignment with predefined procurement categories.
  
• Conduct thorough evaluations, documenting findings in structured evaluation matrices that include scoring, eligibility, and compliance for each vendor.
  
• Prepare detailed and summarised lists of both successful and unsuccessful suppliers per category, clearly stating reasons for disqualification where applicable, to maintain transparency and traceability.
  
• Develop and maintain the List of Registered Vendors (LRI) based on the registration outcomes.
  
• Ensure the systematic onboarding of successful vendors into procurement systems, while cleaning, archiving, and organising vendor records for easy access and accurate future reference.
  
• Formally notify vendors of evaluation outcomes.
  

Vendor Relationship and Performance Management

• Support in conducting performance evaluations for long-term vendors and all vendors on framework agreements.
  
• Supporting the review and enforcement of Framework Agreements.
  
• Updating vendor lists based on performance assessments and framework reviews, ensuring underperforming suppliers are flagged or removed.
  
• Updating recently onboarded vendors in the AVL.
  

Procurement Process Support

• Supporting the development and renewal of Framework Agreements.
  
• Support review of Supplier registration SOPs
  
• Support in the development of Supplier category management SOPs
  
• Any other procurement activity as assigned by the SPO.