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The International Rescue Committee

Procurement Assistant

Katsina, Nigeria

MEDECINS DU MONDE

Logistics Manager

Katsina, Nigeria

MEDECINS DU MONDE

Logistics Officer

Katsina, Nigeria

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CLOSED

Supply Chain, Procurement And Warehousing Administrator - Katsina

Katsina, Nigeria

Procurement Assistant

Closing: Aug 2, 2024

10 days remaining

Published: Jul 21, 2024 (2 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Job requirements:

  • Diploma or Degree in  a relevant field.
  • Must possess at least three (2) years experience in Supply Chain management
  • Competency in Microsoft suites  ( Ms word, excel, PPT,outlook)
  • Must have cognate skills in computer appreciation.
  • MUST possess a high level of integrity and with good interpersonal skills
  • Ready to work in difficult environmental conditions
  • Good Knowledge of Ms Office, ERP etc.

Personal Characteristics:

  • Strong sense of personal integrity
  • Attention to detail.
  • Strong supervisory skills
  • Ability to multi-task
  • Team spirit and problem-solving ability.

Work Environment:

  • The position will be based in Katsina State, Nigeria. The situation in northwest Nigeria continues to be volatile and the security phase is orange or red depending on location. This is a national position.
Responsibilities

Job requirements:

  • Diploma or Degree in  a relevant field.
  • Must possess at least three (2) years experience in Supply Chain management
  • Competency in Microsoft suites  ( Ms word, excel, PPT,outlook)
  • Must have cognate skills in computer appreciation.
  • MUST possess a high level of integrity and with good interpersonal skills
  • Ready to work in difficult environmental conditions
  • Good Knowledge of Ms Office, ERP etc.

Personal Characteristics:

  • Strong sense of personal integrity
  • Attention to detail.
  • Strong supervisory skills
  • Ability to multi-task
  • Team spirit and problem-solving ability.

Work Environment:

  • The position will be based in Katsina State, Nigeria. The situation in northwest Nigeria continues to be volatile and the security phase is orange or red depending on location. This is a national position.

Procurement Planning:

  • The Procurement Assistant  is responsible for working closely with Supply Chain Officers, internal and external stakeholders to ensure effective procurement planning and preparation to support program implementation. Supply chain planning includes
  • Preparing and implementing procurement plans
  • Implementing all IRC procurement SOPs
  • Collecting, organizing, and analyzing data
  • Monitor supply market and conduct market surveys & analysis.

Procurement:

  • Support with  implementing procurement plan & strategies and ensures all program procurement needs are met on time in accordance with GSC and donors’ standards. This includes: -
  • Support in development of procurement specifications - Processing approved Purchase request through the procurement software and ensuring data accuracy.
  • Request for quotations / proposals.
  • Participate in tender meetings & evaluations.
  • Prepare bids analysis and other bidding documents for approval.
  • Conduct negotiations with suppliers that is transparent and documented.
  • Demonstrate value for money in procurement.

Contract Management:

  • Preparing and executing contracts for recommended bidders
  • Timely renewal of running contracts.
  • Execute contracts against set performance indicators
  • Responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. 

Supplier Management:

  • Support with managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes: -
  • Maintain suppliers file and documentation
  • Documents supplier performance
  • Maintain supplier performance score cards.

Compliance and Ethics:

  • Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through: -
  • Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
  • Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
  • identifying and reporting procurement red flags,
  • Implementing internal and external audit corrective action plans (CAPs)

Key Working Relationships:

  • Internal: Regular relationships with program staff, Operations, and country Supply Chain staff at all levels
  • External: Vendors and Service providers.

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