Facility & Admin Officer

• Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of FM operations
• Effectively manage vendors on a daily basis (Cleaning, Maintenance, Maintenance and Pest Control) ensuring all SLA’s and KPI’s are maintained.
• Prepare monthly budget and coordinate purchase of stationery and consumables for Office use.
• Organize and maintain records for invoices, expenses and financial records relating to facility/admin operations.
• Act as point of contact for company, department and contractors ensuring lines of communication are maintained and regularly monitored – such as email, mail, telephone.
• Support and assist the Facilities Manager and the team with administration requirements.
• Liaise with service providers and contractors to ensure quality delivery on all projects
• General health and safety duties including risk assessments, contractor monitoring and other statutory and nonstatutory site requirements
• To ensure that Procedures are adhered to in relation to all purchase requisitions and invoices within Facilities
• Ensure signage on site is appropriate and current at all times.
• Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety
• Help with Event setups.

Requirements

• 1-3 years experience in a similar role

• HND/BSc in any related field

Skills & Competencies

• Excellent interpersonal skills

• The ability to work under pressure.

• Good communication

• Collaborative working spirit

• Ability to multi-task effectively and prioritize workload

• Well organised with excellent attention to detail/accuracy

• A 'can do' attitude using own initiative, innovative and self-motivated

• Excellent analytical and organizational skills with experience

• He/she should be able to enjoy clerical and administrative work with good planning and numeric skills.

• Must be a self starter with bias for technology