Job Level Specifications

Essential

• Bachelor’s Degree in Logistics and Procurement, Business Administration or Supply Chain Management
  
• 3 years’ proven experience in logistics, supply chain, procurement, or warehouse management with an NGO
  
• Level 4 CIPS
  

Desirable

• Strong communication and interpersonal skills.
  
• Ability to collaborate effectively with diverse teams.
  
• Strong skills in prioritization.
  
• Excellent organizational and analytical skills with attention to detail.
  

Fixed Assets Management

• Ensure all assets received are tagged, have assets cards and updated on the Fixed Assets Register.
  
• Follow up the movement of assets to all field locations and report monthly any discrepancies with the monthly asset register. All assets’ holders should sign off asset receipts.
  
• Manage the shipment of all assets to be repaired; fill out equipment repair form before any repairs of equipment/asset and follow up.
  
• Ensure that disposal/damage loss report for assets are filled in and signed off by the logistics and procurement manager.
  

Stocks & Warehouse Management

• Implementation of all stores management procedures and associated documents in line with GOAL Logistics Manual.
  
• Educate & coach relevant staff in stores management systems and standards.
  
• Responsible to manage the logistics stock, including the stationary store, and ensure that the warehouse is clean & tidy at all times.
  

Premises management

• Ensure the good condition of GOAL premises.
  
• Discuss with the Systems Coordinator, all possible maintenance or rehabilitation works needed.
  
• If requested, get quotations locally and prepare the contracts for the local works.
  
• Monitor all local works to ensure compliance to contract terms and conditions and provide progress and issues reports to the Finance and Logistics Officer.
  

Logistics/Procurement duties.

• Responsible and accountable for all supply chain related activities with respect to the following tasks
  
• Receives purchase requests (PRs) from users and in consultation with the logistics and procurement manager, sends out enquiries or request for offer to potential suppliers.
  
• Receives offers/quotations from suppliers and prepare bid analysis for purchases and have all approvals completed according to the Procurement Chart.
  
• Ensures that all items procured are as per GOAL procurement chart and an official purchase order placed according to the best price in proportion to quality.
  

Reporting

• Compile a monthly logistics report and send to the Logistics and Procurement Manager by the 5th of every month.