Associate Director Finance and Administration

• ACCA or CPA full qualification and a graduate degree in finance, accounting, or related field.
  

Experience:

• A minimum of 8+ years finance management experience, managing donor-funded projects. (including 3+ years of line management experience).
  
• Strong knowledge of USAID financial management rules and regulations.
  
• Experience in finance, administration, procurement, HR, ICT, and project management.
  
• Experience in managing sub-awards and strong communication skills.
  
• Must be able to read, write and speak fluent English.
  
• Prior work in a non-governmental organization (NGO).
  

Financial Strategy, Planning, and Budget Management

• Lead annual budgeting and reforecasting processes in collaboration with the Director of Finance and Administration.
  
• Consolidate partner and departmental budgets and provide variance analysis with actionable recommendations to ensure adherence to donor ceilings and burn-rate targets.
  

Financial Accounting, Reporting, and Close

• Oversee general ledger integrity, month end and yearend close processes.
  
• Ensure timely preparation and submission of accurate internal and donor financial reports.
  
• Review and confirm completion of monthly reconciliations (bank, advances, receivables, and payables).
  

Compliance and Internal Controls

• Implement and monitor internal controls in line with donor regulations, organizational policies, and local statutory requirements.
  
• Identify and address control gaps and document corrective actions, escalating significant issues to the Director of Finance and Administration.
  

Grants and Sub‑award Financial Oversight

• Review subrecipient financial reports, conduct spot checks and site visits, and ensure timely liquidation of advances.
  
• Provide financial capacity building support to subrecipients.
  

Cash Flow, Treasury, and Cost Efficiency

• Manage cash forecasting and liquidity planning.
  
• Review disbursements within approved delegation limits.
  

Audit Readiness and External Engagement

• Coordinate project, statutory, and donor audits.
  
• Prepare audit schedules, support audit fieldwork, and lead management responses.
  
• Track implementation of audit recommendations and liaise with banks, insurers, auditors, and regulators.
  
• Respond to Audit questions or clarification in collaboration with DFA.
  

People Leadership and Capacity Strengthening

• Supervise and mentor finance, grants, procurement, and administration staff.
  
• Strengthen staff and partner capacity in budgeting, compliance, and financial reporting.
  
• Promote a culture of accountability, professionalism, and continuous improvement.
  

Risk Management and Oversight

• Maintain and periodically update the finance and operations risk register.
  
• Conduct risk and cost efficiency analyses and support fraud prevention and detection measures.
  
• Escalate material risks and mitigation plans to the Director of Finance and Administration.
  

Systems, Data Quality, and Process Improvement

• Champion effective use of ERP/accounting and procurement systems (experience with GFAS, Costpoint, TESS or similar systems preferred).
  
• Ensure data integrity and proper documentation across Source to Pay, Procure to Pay, and Record to Report processes.
  
• Knowledge and proficiency in Microsoft products (i.e. Word, Excel, PowerPoint, etc.) and Power-Bi.
  
• Streamline workflows, standardize SOPs and templates, and track key performance indicators.