Project Planning Officer

JOB DESCRIPTION: PROJECT
PLANNING OFFICER

Project: Provision of
Third-Party Contract for Repair and Maintenance and Fleet Management Services

1. Job Purpose

To support effective project
planning, scheduling, monitoring, cost control, risk management, performance
tracking, and reporting to ensure project deliverables are achieved within the
agreed scope, budget, quality, safety, and timelines.

2. Key Responsibilities

A. Project Planning and
Scheduling

• Develop
  and maintain project plans, schedules, milestones, and implementation
  timelines.
  
• Coordinate
  project activities to support timely completion of deliverables.
  
• Monitor
  project progress against approved plans and identify potential delays.
  

B. Project Monitoring and
Performance Management

• Track
  project progress and performance against established targets and key
  performance indicators (KPIs).
  
• Monitor
  project deliverables against agreed scope, quality, cost, and delivery
  requirements.
  
• Identify
  deviations from plans and coordinate follow-up actions with relevant
  stakeholders.
  

C. Cost and Resource Control

• Support
  project cost monitoring and budget control.
  
• Monitor
  planned resources against actual resource utilization.
  
• Identify
  resource constraints and escalate issues that may affect project delivery.
  

D. Risk Management

• Identify
  project risks and support the preparation and implementation of mitigation
  measures.
  
• Monitor
  emerging risks and coordinate corrective actions to protect project
  objectives.
  
• Support
  the management of changes to project scope, schedules, and deliverables.
  

E. Reporting and Documentation

• Prepare
  progress reports, management reports, and project performance updates.
  
• Maintain
  accurate project plans, schedules, records, and supporting documentation.
  
• Communicate
  project status, risks, delays, and required decisions to management and
  relevant stakeholders.
  

F. Stakeholder Coordination

• Coordinate
  with project management and operational teams to support implementation.
  
• Follow
  up on outstanding actions and technical issues affecting project delivery.
  
• Facilitate
  timely communication between relevant stakeholders.
  

G. Quality, Safety, and
Compliance

• Monitor
  compliance with applicable project requirements, quality standards, and
  health and safety requirements.
  
• Support
  the identification and resolution of issues that could affect project
  performance.
  

3. Qualifications and
Experience

• Master
  of Business Administration (MBA).
  
• Bachelor
  of Science in Civil Engineering.
  
• Project
  Management Professional (PMP®) certification.
  
• PRINCE2®
  Practitioner, FMVA®, and Lean Six Sigma Black Belt certifications.
  

4. Key Skills

• Project
  planning and scheduling.
  
• Cost
  and budget control.
  
• Progress
  monitoring and KPI tracking.
  
• Risk
  management and mitigation.
  
• Documentation
  and reporting.
  
• Stakeholder
  communication and coordination.
  
• Data
  analysis and decision support.
  

5. Expected Outputs

• Updated
  project plans and schedules.
  
• Timely
  project progress and performance reports.
  
• Monitoring
  of milestones, costs, resources, and deliverables.
  
• Documented
  project risks and follow-up actions.
  
• Accurate
  project records and management updates.
  

How to Apply: Interested
and qualified candidates should submit their CV via email to: rmbugua@raints.com