Receptionist (Re-advertised)

As an international cooperation enterprise for
sustainable development with worldwide operations, the federally owned Deutsche
Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German
Government in achieving its development-policy objectives.

The Good Financial Governance (GFG) project in
Tanzania, funded by Germany, Switzerland, and the EU, supports the government
of Tanzania in implementing public finance reforms. The project focuses on four key areas:
ensuring that revenues are raised and spent in a more effective, accountable,
and transparent manner. Effective revenue mobilization is essential for
securing adequate public funding to achieve long-term development goals, as
highlighted in the Addis Ababa Action Agenda.
Equally important are effectiveness, accountability, and transparency of
public expenditure are crucial for reducing financial leakages and ensuring
development-oriented spending of funds.

Duty station:
Dar es Salaam

Fixed term
contract

Job location: Band 2

Administrative Services

• Organize administrative and logistical aspects of project activities (meetings, workshops, etc.)

• Coordinates with the GIZ office on the delivery mode of service
  

• Effective coordination with other finance & admin colleagues and the projects’ technical advisors to secure a smooth workflow.

• Assists in maintaining a filing system for office, treats information confidentially, specifically in the areas if personnel and finance.

• Ensures deputization for other staff members

• Managing Stationery stock, process requests, place orders

• Assisting with Inventory Management – Physical check, labelling, disposals

• Coordinating with the landlord in case of repair and maintenance of the office building.

• Assisting the supervision of the cleaning staff in the programme office

Reception and logistic services

• Carry out reception duties (welcoming visitors including monitoring security at reception,
  answering and transferring phone calls, receipt and dispatch of correspondence)

• Welcome visitors entering the organization and direction and settling.

• Liaising with customers in a service-oriented manner on behalf of the office by providing a
  professional phone service, personally welcoming visitors and maintaining a high standard in the reception area

• Manage, book and administer meeting rooms, including the provision of office materials for events,

• Updates/maintains project internal directory

• Coordinates and monitors time schedules and maintains the appointment schedule for events taxi arrangements, maintaining appointment electronically, and taxi arrangement.

Professional experience

• certificate/diploma or similar qualification from a recognized clerical college at least 1-3 years’ professional experience in a comparable position

• Other knowledge, additional competences
  

• good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)

• very good written and oral knowledge of the European language widely used in the country, ideally a knowledge of German

• politeness and helpfulness in dealing with visitors
  

• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management