Under the supervision of the Child Welfare Coordinator, the child welfare Assistant will be responsible for overseeing the implementation of child welfare interventions in Mandera County and supporting programme design, planning, implementation, monitoring, and evaluation. Working closely with a dynamic field team, the role holder will ensure that all child welfare activities are delivered effectively and in accordance with Islamic Relief’s policies, procedures, and standards. The incumbent will also ensure that the organization’s core commitments to children are upheld, safeguarding their rights and well-being in line with national and international child protection frameworks, and ensuring that children are protected from all forms of harm, abuse, neglect, and exploitation.

Key Responsibilities

Support the Child Welfare Coordinator in the planning, coordination, and effective implementation of project activities in accordance with the approved project implementation plan
Facilitate the timely processing and disbursement of quarterly sponsorship payments, regular support payments, and donor gifts to sponsored orphans
Develop, share quarterly success stories, and case studies that demonstrate project achievements, impact, and lessons learned
Conduct regular home visits to orphan households to verify the delivery of sponsorship benefits and assess the well-being of supported children
Support the collection, verification, and management of baseline and monitoring data, including capturing high-quality photographs for orphan biodata, progress reports, and donor reporting requirements
Maintain accurate and up-to-date orphan profiles and biodata records within the Alyateem system, ensuring data quality and completeness
Assist in the compilation, quality review, and timely submission of orphan annual progress reports
Support the planning, coordination, and implementation of seasonal assistance programmes, including Ramadan food distributions and other welfare interventions for sponsored orphans and their families
Facilitate the opening of bank accounts for newly enrolled orphans and ensure all supporting documentation is completed and compliant with organizational requirements
Prepare comprehensive reports on orphan family visits, highlighting key observations, safeguarding concerns, recommendations, and follow-up actions
Maintain organized and accurate electronic and physical records of sponsored orphans to support programme management, audits, and donor compliance requirements
Assist in the identification, assessment, verification, and registration of eligible orphan beneficiaries in line with Islamic Relief Kenya’s sponsorship criteria and guidelines
Participate in data collection exercises, assessments, and monitoring activities aimed at measuring programme performance, outcomes, and impact
Compile orphans’ letters, drawings, and other sponsor communications materials, ensuring their timely submission to respective donors
Produce timely progress reports, including both quantitative and qualitative information, on Child welfare activities, monthly and quarterly reports
Support accountability, safeguarding, and child protection initiatives by promptly reporting concerns and ensuring adherence to organizational policies and procedures
Adhere to all relevant IRK policies and procedures, including those related to Child Protection and Safeguarding, the Code of Conduct, Health and Safety, Security, and other organizational policies
Promptly escalate any serious complaints, concerns, or incidents to the Child Protection and Safeguarding Focal Point in accordance with established safeguarding reporting procedures
Proactively identify project challenges, risks, and implementation gaps, develop practical recommendations, and promptly bring them to the attention of the Child Welfare Coordinator for review and action
Support the sensitization and training of orphans, caregivers, and guardians on Child Protection and Safeguarding, the Complaints and Feedback Mechanism, and other relevant organizational policies
Carry out any other duties and responsibilities assigned by the supervisor in support of programme objectives

Education & Experience

Degree in project management, Community development, Psychology, development studies, social work or any other related fields
Two years of relevant professional work experience in Child Protection, Project Management, gender-based violence, safeguarding, humanitarian response or any other related fields
Proficiency in computer applications, especially MS Word, MS Excel, MS Access, PowerPoint
Project cycle management skills and experience of working with children
Demonstrable competence in report writing
Fluent in English and Kiswahili; working knowledge of local language strongly preferred

Competencies and Skills

Proven analytical skills and ability to think strategically
Effective report writing skills
Strong organizational skills
Sound security awareness and knowledge of the local context
Ability to quickly learn new systems, processes and procedures
Ability to work under pressure and meet strict project deadlines
Ability to identify and solve problems
Able to work effectively in a multi-cultural environment
Committed to Islamic Relief values, upholding the highest standards in conduct
Creative, inspiring and energetic, with a positive demeanour
Highly flexible and able to adapt to changing situations and priorities
Learning attitude and continuous improvement philosophy

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