Minimum 8 years of experience in procurement, sourcing, contracts management, or a related field is required
At least 2 years of direct supervisory experience is required
Experience in humanitarian or development context preferred
Strong experience in strategic sourcing, tender management, supplier management, and procurement compliance
Knowledge of donor regulations and compliance frameworks is preffered

Education & Certifications

Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Commerce, or a related field
Master’s degree is an added advantage
Professional certification (CIPS, KISM, or equivalent) required

Key Skills & Competencies

Strategic procurement planning and category management
Strong leadership and team management skills
Advanced negotiation, contract management, and supplier relationship management skills
Excellent analytical and problem-solving abilities
Strong stakeholder engagement, influencing, and communication skills
High level of integrity and compliance awareness

Responsibilities

Procurement Strategy & Planning (20%)

Develop and implement annual procurement plans aligned with programme and operational priorities
Lead category and sourcing strategies that improve cost efficiency, service quality, and procurement lead times
Coordinate demand planning and purchasing priorities with programme, finance, and operations teams
Set and monitor procurement KPIs and drive continuous improvement across procurement processes

Strategic Sourcing & Contract Management (20%)

Lead supplier prequalification, market assessments, tendering processes, bid evaluations, and award recommendations
Manage contract drafting, negotiation, administration, and renewal processes to ensure commercial value and compliance
Ensure sourcing decisions are evidence-based, transparent, and fully documented
Promote ethical sourcing and supplier diversity where applicable

Supplier Relationship & Performance Management (15%)

Build and maintain strong supplier relationships to ensure continuity, quality, and responsiveness
Establish supplier performance scorecards and lead periodic business reviews
Resolve supplier issues, delivery risks, and non-performance through corrective action plans
Support development of preferred supplier frameworks and long-term sourcing partnerships

Procurement Operations & Service Delivery (10%)

Oversee day-to-day procurement transactions from requisition review to purchase order issuance and contract execution
Ensure timely response to internal procurement requests and service level commitments
Review procurement documentation for completeness, accuracy, and audit readiness
Improve workflow efficiency through standardization, digitization, and process optimization

Stakeholder Management & Collaboration (10%)

Partner with programme, finance, administration, and leadership teams to align procurement support with business needs
Provide procurement advice to internal stakeholders on planning, sourcing options, and compliance requirements
Manage escalations and ensure procurement priorities are communicated clearly across teams
Support procurement capacity building and user awareness on policies and procedures

Leadership & Team Management (10%)

Provide leadership, supervision, coaching, and performance management for the procurement team
Allocate workloads, set priorities, and ensure effective delivery of procurement objectives
Build team capability through training, mentoring, and succession planning
Promote accountability, customer service, and ethical conduct within procurement operations

Risk, Compliance & Audit (10%)

Ensure all procurement actions comply with organizational policies, donor requirements, and applicable legal and regulatory frameworks
Identify procurement risks and implement controls to prevent fraud, conflict of interest, and non-compliance
Support internal and external audits and ensure timely closure of procurement-related findings
Maintain complete procurement records and ensure audit-ready filing systems

Data, Reporting & Systems (5%)

Prepare procurement dashboards and reports on spend, lead times, supplier performance, and compliance metrics
Analyse procurement data to support category planning, cost-saving opportunities, and decision-making
Provide regular procurement updates to senior management and relevant stakeholders
Promote effective use of procurement systems, templates, and reporting tools

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