Administrative Assistant – Corporate Software Sales

We are seeking a highly organised and proactive Administrative Assistant to provide essential support to our corporate software sales team. This role ensures smooth day-to-day operations by managing administrative tasks, coordinating schedules, handling documentation, and supporting internal and external communications. The Administrative Assistant will be a key partner in enabling the sales team to focus on driving business growth.

This role is ideal for professionals who:

● Enjoy supporting dynamic teams and ensuring smooth operations.

● Have a knack for organization, documentation, and process efficiency.

● Thrive in environments where multitasking and prioritization are key.

● Value collaboration and can bridge communication between departments and clients.

● Want to contribute to the success of a growing corporate software sales organisation by enabling the team to focus on strategic goals.

Impact of the Role

By providing reliable administrative support, the Administrative Assistant will:

● Enhance team productivity and efficiency.

● Ensure accurate documentation and compliance.

● Strengthen client and stakeholder confidence through professional coordination.

● Contribute to the overall success of the corporate software sales division.

• Office & Administrative Support
  
  • Manage calendars, schedule meetings, and coordinate travel arrangements for the team.
    
  • Prepare, format, and distribute reports, presentations, and meeting materials. ○ Maintain organized filing systems (digital and physical) for contracts, proposals, and client records.
    
  • Carry out research into various companies, concepts and people as may be required.
    
  • Accounting, bookkeeping and petty cash management.
    
  • Mine opportunities on EGP, MyGov and other Public Procurement related sites and portals
    
• Sales Team Support
  
  • Assist in tracking sales leads, updating CRM systems, and monitoring pipeline activities
    
  • Support proposal preparation and ensure timely submission of documents.
    
  • Coordinate logistics for client meetings, demos, and workshops
    
  • Scour different tender boards for opportunities.
    
• Communication & Coordination
  
  • Act as the first point of contact for internal and external inquiries.
    
  • Draft and manage correspondence, including emails, memos, and meeting notes.
    
  • Liaise with other departments (finance, HR, IT) to ensure smooth workflow.
    
• Compliance & Documentation
  
  • Ensure proper documentation of contracts, agreements, and compliance records.
    
  • Support statutory and regulatory reporting requirements.
    
  • Maintain confidentiality and data integrity in all administrative processes.
    

Qualifications

● Bachelor’s degree in Business Administration, Office Management, or related field.

● 1+ years of experience in administrative support, preferably in a corporate or sales environment.

● Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with CRM tools.

● Strong organisational skills with attention to detail.

● Excellent communication and interpersonal skills.

● Ability to multitask and prioritise effectively in a fast-paced environment.