HR Officer - Mombasa

Profile

• Bachelor's Degree in Human Resources or related field.
  
• CHRP Qualification.
  
• Minimum of 3 years' hands-on HR operations experience in a unionized or operational environment.
  
• Working knowledge of Kenyan labor laws and statutory requirements.
  

• HR Operations & Employee Lifecycle Management
  
• Coordinate end-to-end employee lifecycle activities: recruitment, onboarding, confirmation, transfers, disciplinary processes, exits, and final due.
  
• Ensure all staff have current job descriptions aligned to actual duties.
  
• Track probation periods and prompt HODs on confirmations, extensions, or terminations.
  
• Support exit management including clearance coordination and exit interviews.
  
• Recruitment & Onboarding Support
  
• Coordinate recruitment logistics as approved by Management, including job advertisements, shortlisting support, interview scheduling, and reference checks.
  
• Prepare employment contracts and HR documentation for review and approval.
  
• Coordinate structured onboarding using the 30/60/90-day framework.
  
• Ensure induction programs are practical, site-specific, and completed within timelines.
  
• Coordinate assignment of onboarding buddies in collaboration with HODs.
  
• Payroll & HR Data Support
  
• Prepare and validate payroll inputs including attendance, overtime, leave data, allowances, and statutory deductions.
  
• Liaise with HODs to ensure timely submission of payroll-related data.
  
• Support benefits administration including medical insurance onboarding, updates, and exits.
  
• Employee Relations & Discipline Support
  
• Act as the first point of contact for routine employee HR queries on policy, contracts, leave, and benefits.
  
• Support disciplinary and grievance processes through documentation, hearing coordination, and minute taking.
  
• Ensure disciplinary processes comply with labor law, internal procedures, and fairness standards.
  
• Escalate complex employee relations matters to the HR Manager with clear facts and documentation.
  
• Training & Capability Development Support.
  
• Support training needs identification at site level.
  
• Coordinate logistics for internal and external training programs.
  
• Maintain training records and attendance registers.
  
• Support post-training evaluations and documentation.
  
• Track mandatory and statutory training requirements.
  
• Compliance & Statutory Administration
  
• Support implementation of HR policies and SOPs at site level.
  
• HR Reporting & Continuous Improvement
  
• Prepare routine HR operational reports (headcount, attrition, recruitment status, training attendance, disciplinary cases).
  
• Flag HR operational risks and gaps observed at site level.
  
• Support HR audits and continuous improvement initiatives.