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Closing: Aug 18, 2022

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Published: Aug 5, 2022 (7 days ago)

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Education

High school diploma or equivalent is required.Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of five years of progressively responsible experience in general office support orrelated area is required.Experience in paralegal work is desirable.Experience using Adobe Pro DC, Excel, Microsoft Teams, ERP systems (such as SAP, UMOJA or similar applications) is desirable.


Responsibilities
Education

High school diploma or equivalent is required.Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of five years of progressively responsible experience in general office support orrelated area is required.Experience in paralegal work is desirable.Experience using Adobe Pro DC, Excel, Microsoft Teams, ERP systems (such as SAP, UMOJA or similar applications) is desirable.


Within limits of delegated authority and depending on location, the Legal Assistant will be responsible for the following duties:

• Researches and compiles legal materials for use in the preparation of studies and reports and for matters before the administrative tribunal.

• Assists in managing the caseload and files of individual Legal Officers at Headquarters and in the field offices as required, ensuring that all related correspondence and other documentation are appropriately filed, registered and followed up.

• Maintains and updates the OSLAW database with case processes to ensure that the database accurately reflects the status of each at any given time.

• Independently handles, or refers to the appropriate officer as appropriate, a variety of verbal and written inquiries from internal and external parties, including providing information on processes and procedures related to specific legal activities, including disciplinary and appeal cases etc.

• Under supervision, may review, summarize and index significant rulings, legal opinions, recommendations, etc.

• Under supervision, may review, verify and process legal instruments ensuring conformity to relevant guidelines and requirements, extract key data and update the database, monitor requisite follow-up actions, approvals, etc.

• Under supervision, may edit and conduct a final check for accuracy of a variety of specialized legal documentation, instruments, publications and related correspondence.

• Assists in the preparation of legal documents for electronic storage, access and circulation/publication, including document scanning and conversion, review of content and extraction of key data and text excerpts for categorization and indexing purposes, etc.

• Creates, as necessary, maintains and updates the internal database with case processes to ensure that the database accurately reflects the status of each at any given time; generates a variety of standard and non-standard statistical and other reports from various databases; provides detailed information on processes and procedures related to legal cases.

• Provides initial technical support to users to resolve hardware/software problems and provides a link with the IT Support Help Desk; assists in forecasting budget for information technology requirements; maintains an inventory of existing computer equipment.

• Provides general office support services; drafts, edits, proofreads and finalizes for signature and/or process a variety of correspondence and other communications.

• Sets up and maintains reference files/records; schedules appointments/meetings, monitors deadlines, etc.

• Coordinates administrative services in OSLA to include reviewing and monitoring requests for legal assistance, liaising with relevant units, and maintaining related statistics for reporting purposes as required.

• Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).

• May provide guidance/training to less experienced staff.

• Performs other ad hoc duties as assigned.


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