Records Assistant II

Job Purpose

To assist in the management, control and maintenance of the Authority’s records in accordance with records management standards and procedures.

Person Specifications

For appointment to this grade, an officer must have:

i. Kenya Certificate of Secondary Education (KCSE) mean grade C- (minus) or equivalent qualification from a recognized institution.

ii. Certificate in Records Management / Information Management / Office Management or equivalent qualification from a recognized institution.

iii. At least two (2) years’ relevant work experience.

iv. Proficiency in computer applications e.g. MS Word, Excel, PowerPoint and email.

Competencies and Skills

i. Good communication skills

ii. Organizational skills

iii. Attention to detail

iv. Ability to work under pressure

v. Teamwork and interpersonal skills

Key Duties and Responsibilities

v. Assisting in the retrieval, dispatch and delivery of records and correspondence.

vi. Organizing and ensuring proper storage of inactive and semi-active records.

vii. Maintaining records movement control register.

viii. Updating records database and registers.

ix. Assisting with periodic physical verification of records in all formats.

x. Assisting in the preparation of records for archiving and disposal.

xi. Ensuring compliance with records management policies, procedures and standards.

xii. Performing any other duties as may be assigned from time to time.

TERMS OF SERVICE

The terms and conditions of service for the advertised positions shall apply as per the Authority’s approved Human Resource Instruments.

Details of the positions are available on the IRA website https://www.ira.go.ke.

HOW TO APPLY

The interested applicants to submit their applications online by filling the form provided in the IRA website

All applications must be received by close of business at 5.00 pm on Monday, 16th February, 2026.