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Kenyatta University Teaching, Referral and Research Hospital (KUTRRH)
Health care + 1 more
Description
To manage office operations by coordinating schedules, handling correspondence, maintainingrecords, and ensuring efficient administrative support to facilitate smooth workflow andcompliance with organizational standards.
Requirements
i. Bachelor’s degree in any of the following disciplines: Business Administration, Business
Management, Public Administration, or other relevant field from a recognized and
accredited institution.
ii. At least six (6) years’ relevant work experience, three (3) of which should have been at the
grade of Office Administrator I or in a comparable position.
iii. Registered with relevant professional body (where applicable).
iv. Management Course lasting not less than four (4) weeks from a recognized institution.
v. Proficiency in computer applications.
vi. Compliance with Chapter Six (6) of the Constitution of Kenya.Reporting to the Supervisor in the area of deployment, the position holder will be responsible for
the following:
i. Managing official diaries and schedules, including arranging appointments, meetings, and
travel logistics.
ii. Handling incoming and outgoing correspondence (mail and electronic), preparing official
communication, and drafting non-technical documents, reports, and minutes.
iii. Ensuring the safe custody, confidentiality, and integrity of official records, documents,
and sensitive information within the office.
iv. Establishing and enforcing office protocol, maintenance of workplace environment, and
professional standards of service delivery within the unit.
v. Implementing and maintaining an efficient filing and records retrieval system for quick
access to necessary documentation.
vi. Coordinating all logistical arrangements for meetings, conferences, and official functions,
including preparing necessary materials.
vii. Monitoring and controlling the inventory of office supplies and ensuring the proper
functioning of office equipment.
viii. Facilitating and managing the flow of information between the supervisor's office and
internal/external stakeholders.
ix. Assisting in the preparation of office budget submissions and monitoring the usage of
allocated resources for secretarial services.
x. Performing any other secretarial or administrative duties as directed by the supervisor.
xi. Any other duty as may be assigned.Start hiring with Fuzu
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