Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of FM operations
Effectively manage vendors on a daily basis (Cleaning, Maintenance, Maintenance and Pest Control) ensuring all SLA’s and KPI’s are maintained.
Prepare monthly budget and coordinate purchase of stationery and consumables for Office use.
Organize and maintain records for invoices, expenses and financial records relating to facility/admin operations.
Act as point of contact for company, department and contractors ensuring lines of communication are maintained and regularly monitored – such as email, mail, telephone.
Support and assist the Facilities Manager and the team with administration requirements.
Liaise with service providers and contractors to ensure quality delivery on all projects
General health and safety duties including risk assessments, contractor monitoring and other statutory and nonstatutory site requirements
To ensure that Procedures are adhered to in relation to all purchase requisitions and invoices within Facilities
Ensure signage on site is appropriate and current at all times.
Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety
Help with Event setups.

Requirements

Skills & Competencies

Excellent interpersonal skills
The ability to work under pressure.
Good communication
Collaborative working spirit
Ability to multi-task effectively and prioritize workload
Well organised with excellent attention to detail/accuracy
A 'can do' attitude using own initiative, innovative and self-motivated
Excellent analytical and organizational skills with experience
He/she should be able to enjoy clerical and administrative work with good planning and numeric skills.
Must be a self starter with bias for technology

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Administrative, clerical jobs in Ibadan, Nigeria