Executive / Personal Assistant

• Bachelor's Degree in Business Administration or related field
• 3+ years relevant work experience.
• Personal Assistance and Executive Administrative Assistance experience
• Strong communication skills, both verbal and written
• Attention to detail and accuracy
• Ability to maintain confidentiality and professionalism
• Experience in the field of HR or related fields is a plus.

• Bachelor's Degree in Business Administration or related field
• 3+ years relevant work experience.
• Personal Assistance and Executive Administrative Assistance experience
• Strong communication skills, both verbal and written
• Attention to detail and accuracy
• Ability to maintain confidentiality and professionalism
• Experience in the field of HR or related fields is a plus.

Role Description

• This is a full-time on-site role for an Executive Personal Assistant. The Executive Personal Assistant will be responsible for providing administrative support to executives, managing communication, coordinating diaries, management of the entire office.
• Additionally, the Executive Personal Assistant will provide top-tier administrative support to C-suite executives and senior leadership.

Duties

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Organise and supervise other office activities (facility and maintenance activities, recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Protocol functions; Immigration (immigration returns, CERPAC card, etc) and flight booking either with agencies or online booking)
• Maintain executive team diaries daily taking a proactive and responsive approach to make decisions and judgements so that executive team members can fulfil all commitments and focus on strategic priorities.
• Manage executive-level domestic and global travel arrangements and processing related expenses to ensure these are in line with company policies and are completed in a timely manner.