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Administrative Assistant Jobs in Uganda
42
jobs
Yalelo Uganda
Administrative Assistant
Kampala, Uganda
Asaak Financial Services
Human Resource & Administration Assistant
Fort Portal, Uganda
Kenya Ports Authority- KPA
Assistant Administrative Officer – Kampala
Kampala, Uganda
United Nations Regional Service Centre
Human Resources Assistant
Entebbe, Uganda
Science Teaching and Innovations Africa (STIA)
Only on FuzuHuman Resources And Admin Officer
Kampala, Uganda
True North Consult Ltd
Accounts Assistant -Revenue Assurance
Kampala, Uganda
Human Capital Business Solution HCBS
Secretary
Kampala, Uganda
Kabale University
Assistant Lecturer- Faculty Of Law
Kabale, Uganda
Kabale University
Assistant Lecturer- Community Health
Kabale, Uganda
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U.S Embassy in Uganda
EFM – Management Analyst
Kampala, Uganda
Closing: Jul 26, 2024
This position has expiredPublished: Jul 24, 2024 (3 days ago)
Job Requirements
Education:
Work experience:
Language skills:
Job Summary
Contract Type:
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The Administrative Assistant provides high-level administrative support to the HR officer and other team members. This role involves managing the daily office tasks to ensure smooth and efficient operations. The Administrative Assistant handles a variety of administrative duties and provides support in various office functions to help maintain an organized and professional environment.
Requirements
- Diploma in Business Administration, Office Management, or related field.
- Two years of experience as an Administrative Assistant or Office Admin Assistant.
- Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint).
- Excellent time management skills and ability to prioritize work.
- Strong organizational skills with the ability to multi-task.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and professional demeanour.
- Ability to work independently and as part of a team.
- Knowledge of office management systems and procedures.
Responsibilities
The Administrative Assistant provides high-level administrative support to the HR officer and other team members. This role involves managing the daily office tasks to ensure smooth and efficient operations. The Administrative Assistant handles a variety of administrative duties and provides support in various office functions to help maintain an organized and professional environment.
Requirements
- Diploma in Business Administration, Office Management, or related field.
- Two years of experience as an Administrative Assistant or Office Admin Assistant.
- Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint).
- Excellent time management skills and ability to prioritize work.
- Strong organizational skills with the ability to multi-task.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and professional demeanour.
- Ability to work independently and as part of a team.
- Knowledge of office management systems and procedures.
- Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency.
- Handle incoming calls, emails, and correspondence, and route them appropriately.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Maintain office supplies inventory by checking stock and ordering new supplies as necessary.
- Develop and maintain a filing system, both physical and electronic.
- Assist in the preparation of regularly scheduled reports and presentations.
- Liaise with executives to handle requests and queries from senior managers.
- Perform general office duties, such as photocopying, scanning, and filing.
- Coordinate office maintenance and repairs with external vendors and service providers.
- Ensure office equipment is properly maintained and serviced.
- Organize and attend meetings and take accurate minutes of discussions.
- Implement and maintain office policies and procedures.
- Prepare and process invoices, expense reports, and other financial documents.
- Coordinate and manage internal and external events, including meetings, conferences, and training sessions.
- Handle travel arrangements and itineraries for staff members.
- Manage the office’s mail and courier services.
- Assist with document management and record-keeping for various departments.
- Support marketing and communication efforts by helping with the preparation of promotional materials and managing social media accounts.
- Maintain and update the company’s contact database.
- Assist in data entry and database management.
- Provide administrative support to special projects as needed.
- Perform other related duties as assigned.
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