• Responsible for the consolidation and implementation of organizational procurement plans;
• Ensure compliance with Amref procurement principles, standards, and policies; donor regulations; and local statutory requirements.
• Manage the procurement process of goods, services and civil works in line with existing Policies and procedures.
• Carrying out price comparisons and ensure purchase of goods and services are in accordance with specifications
• Ensure procurement of goods, services and works is done within the prevailing market prices
• Manage communication with the vendors and internal stakeholders on the delivery schedules
• Support development and establishment of standards and specifications for the procurement of goods and services
• Oversee all logistical aspects of movement of goods and services to various destinations points
• Fast tracking delivery of all procurements putting emphasis on emergency procurement
Frameworks and contract management
• Ensure that all frameworks are re-procured at least every two years and while ensuring best value for money
• Ensure all frame agreements are embedded in the ERP
• Lead in prequalifying suppliers, developing and maintaining an up to date supplier database.
• Managing contracts with suppliers of goods and services with particular close oversight of Fast Moving Goods.
• Review supply contracts to evaluate overall revisions, price and past performance of each contract prior to bid or renewal
Disposal
• Coordinating the disposal of obsolete assets and stocks bi-annually
• Advising the tender committee on disposal methods and procedures
Procurement Manual and Policy
• Update the Procurement Manual and Standard Operating Procedures in an automated environment as appropriate
• Ensuring proper understanding and adherence to donor and Amref Health Africa rules and regulations across all Country Offices ERP
• Ensure the functionality of E-Tendering module and mapping of contract management in ERP
• Supporting improvement of workflows in countries
• Providing advice and guidance for effective and efficient implementation of procurement plans
• Inventory Management
• Tendering and Tender Committee facilitation
• Prepare prequalification and tender documents, receipt of bids and analysis
• Participating in tender committee activities and meetings and act as its
• secretary/Alternate ex-officio to tender committee
• Preparation of Tender documents to be presented in Tender Committee
• As a secretary of the evaluation committees, advises on procedures
Reporting
• Preparing monthly and quarterly procurement reports to track procurement efficiency
• Prepare supplier performance reports as required