Mid-level Accounting, finance, banking, insurance jobs in Nairobi, Kenya

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Procurement Assistant

Job details

Contract Type

Description
Job Description
  • 1. Coordinate and execute procurement of materials, supplies, and services in line with company policy.
  • 2. Inspect and verify goods received against LPO specifications and supplier delivery documents.
  • 3. Ensure timely follow-up with vendors to maintain supply continuity and resolve discrepancies.
  • 4. Maintain an updated procurement register and file all relevant documents for audit purposes.
  • 5. Participate in inventory spot checks, random audits, and quarterly stock takes.
  • 6. Reconcile procurement records with inventory issuance and report variances.
  • 7. Collaborate with stores, accounts, and operations to track consumption and reordering needs.
  • 8. Prepare and submit weekly procurement and inventory consumption reports.
  • 9. Assist in supplier evaluation, contract management, and negotiations.
  • 10. Enforce ethical and transparent procurement practices.
  • 11. Liaise with internal departments to understand procurement forecasts and timelines.
  • 12. Ensure all procurement activities comply with company policies and relevant laws.
  • 13. Identify cost-saving opportunities without compromising quality.
  • 14. Monitor and evaluate supplier performance and maintain approved supplier lists.
  • 15. Ensure availability of emergency supplies as per risk mitigation protocols.
Qualifications & Experience
  • Diploma or Degree in Procurement, Purchasing & Supplies, or equivalent from a recognized institution.
  • Minimum 2 years’ experience in a similar role.
Key Competencies
  • Familiarity with inventory systems and procurement software.
  • Strong negotiation and vendor management skills.
  • Excellent organizational and documentation skills.
  • Tech-savvy with proficiency in MS Office (Word, Excel, Outlook).
  • High level of integrity, accuracy, and accountability.
  • Fluency in written and spoken English.


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