Human Resources Officer – Compensation and Benefits

Manage processing of terminal dues for exiting staff.
File and maintain payroll and HR correspondence records.
Process all payroll changes to ensure accuracy and completeness.
Prepare payroll approval documents for review and sign‑off.
Update staff changes in the HR system, including promotions, salary reviews, and other adjustments.
Process monthly payments for interns.
Prepare HR-related correspondence such as recommendation letters, certificates of service, etc.

2. Records Management

Prepare visa letters, NSSF letters, and tax-related documents (e.g., P9 forms).
Ensure all staff documents are correctly filed and up to date.
Follow up with staff to ensure completeness of documentation.
Retrieve documents from staff files upon request.
Ensure files of exited staff are separated from active staff files.
Maintain the HR file registry securely, ensuring it remains locked and protected.

3. Staff Loans Processing

Review all staff loan applications for compliance with policy requirements (performance, debt ratio threshold, CRB checks, etc.).
Input staff loans into the system (car loans, mortgages, plot loans, unsecured loans, etc.).
Enhance the staff loan process and make recommendations for process improvements.

4. Administration and General Support

Manage administrative tasks including ordering stationery and submitting invoices to Finance for payment.
Organize divisional meetings and ensure smooth coordination, including preparation and filing of signed minutes.
Circulate pension discharge vouchers for signature and ensure timely processing.
Support HRBPs and the HR Director in implementing HR strategic initiatives including Culture, EVP, HR Roadshows, etc.

5. Reporting & Continuous Improvement

Compile and validate HR metrics and raw data for dashboards and management reports.
Proactively identify and propose at least two process improvement or automation initiatives annually.

Principal Outputs

Timely, accurate, and compliant HR data and reports.
Effective HR policies, processes, and procedures.
Enhanced employee engagement and wellness initiatives.
Updated recognition and incentive schemes.
Efficient HR cost management.
A consistent and positive employee experience driven by responsive HR operations.

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