1. Building Operations & Maintenance Management

• Oversee daily building maintenance, repair, and renovation activities.
  

• Conduct weekly meetings with management, security, cleaning, and maintenance teams.
  

• Supervise technicians, security personnel, cleaners, casual workers, and contractors.
  

• Ensure security teams adhere to approved patrol schedules and reporting procedures.
  

• Monitor building systems including electrical, plumbing, HVAC, lighting, and general infrastructure.
  

• Ensure timely resolution of maintenance issues and emergency repairs.
  

2. Preventive Maintenance Planning

• Develop and implement weekly, monthly, and annual preventive maintenance schedules.
  

• Prepare and manage maintenance budgets.
  

• Coordinate site surveys, inspections, and maintenance activities with suppliers and contractors.
  

• Ensure all stakeholders follow established maintenance plans and protocols.
  

• Monitor maintenance performance and recommend improvements.
  

3. Tenant Relations & Communication

• Receive, document, and track tenant maintenance requests and complaints.
  

• Prioritize maintenance issues based on urgency and operational impact.
  

• Maintain effective communication with tenants regarding planned maintenance activities.
  

• Ensure maintenance tickets are monitored and resolved within agreed timelines.
  

• Issue building notices and maintenance memos in advance of scheduled works.
  

4. Procurement & Inventory Management

• Prepare Bills of Quantities (BQs) for maintenance and renovation projects.
  

• Source quotations from multiple suppliers and evaluate cost, quality, and service levels.
  

• Coordinate purchasing processes and ensure compliance with procurement procedures.
  

• Work closely with administration to manage LPOs, invoices, and goods receipt processes.
  

• Maintain accurate inventory records of maintenance materials and supplies.
  

• Conduct biweekly inventory reviews and replenishment planning.
  

5. Project Coordination & Contractor Management

• Coordinate maintenance, repair, and renovation projects from planning through completion.
  

• Liaise with management, suppliers, contractors, and tenants to ensure smooth project execution.
  

• Monitor project timelines, budgets, quality standards, and contractor performance.
  

• Verify completed works before approval of contractor payments.
  

• Ensure compliance with health, safety, and building regulations.
  

6. Reporting & Administration

• Prepare daily, weekly, and monthly maintenance reports.
  

• Provide management with project updates, budget forecasts, and maintenance performance reports.
  

• Maintain accurate maintenance records, contractor documentation, and asset registers.
  

• Track maintenance KPIs and recommend operational improvements.