Minimum Requirements

• Minimum academic qualification: Bachelor’s Degree in Supply Chain Management
  
• General work experience (years): 3-5 years
  
• Specific to the position (level/discipline/years): 3 years
  
• Industry: FMCG / Manufacturing / Construction
  

Key competencies and skills:

• Excellent Communication skills
  
• Analytical skills
  
• Leadership Skills
  
• Sales acumen
  
• Presentation skills
  
• Interpersonal skills
  
• Problem Solving skills
  

Dispatch and Logistics coordination

• To liaise with the planning and operations team for truck planning/placement of trucks for Local / Upcountry dispatches
  
• To request transporter for appropriate truck by confirming the product to be dispatched
  
• To liaise with the transporter for the placement of trucks on time
  
• To monitor truck movement from the dispatch date / time till it exits and liaise with the transporter for required action
  
• To liaise with the service centre/upcountry office for dispatch as requested
  
• Escalate challenges faced in arranging the truck and take corrective action
  

Documentation & SAP Compliance

• To generate Delivery Note, Gate Pass & Loading Slip as per the Sales Order/STOs quantity requirement in SAP
  
• To reconcile the STO and Dispatches on fortnight monthly basis and ensure closure
  
• To process the clearing agent invoice after the due verification process and acceptance of all required documents
  

Management of Stocks in Sales Storage Location

• To keep tabs of Material & Stocks received from Production to Sales Location
  
• To carry out Monthly physical Stock Count.
  
• To enter the count in the system & generate the Sales Storage Location inventory document in SAP for further approval & adjustments.
  

Customer Relation

• To keep customer updated on the truck dispatch.
  
• To provide / submit required documents to customer for receipt
  
• To liaise with customer for documentation support / timely clearance of documents for truck from point of Loading.
  

File management

• Establish & maintain an effective filing system for easy reference at all times
  
• Maintain a chronological numbering of Local Sales Invoices/STO’s and be able to keep records of all for purposes of determining
  
• Review policy periodically and recommend changes if required
  
• All related file from process start to end process should be kept and secured at appropriate location
  

Systems and Procedures

• To ensure full compliance with Environment, Health and Safety (EHS) regulations, Contractors policy, ISO process flow
  
• To ensure compliance of all internal policies in place, at all time and ensure same practice from subordinates
  
• To liaise and establish links with external bodies to research on best practices and deliver continuous improvement
  
• To implement, manage and monitor performance management information with a view to ensuring that continuous improvement is achieved within the section.
  

Management Reporting

• Preparation and submission of Monthly Reports / as required to Seniors, for Open / Close STOs, Delivery Note / Invoicing, Stocks, SAP compliance management
  
• Monthly, Weekly, as required Truck movement/dispatch report