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Finance and Administration Officer - Uganda Learning Activity

QED Group
Kampala, Uganda

Salary rangeConfidential | Contract type: Permanent

You have 5 days left to apply for this job.

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Job Summary

The Finance and Administration Officer is a member of the USAID’s Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods (NUDEIL) Project Implementation Team. This position will provide finance, administration and logistical support in compliance with Government of Uganda policies and the Implementation Letter/Grant Agreement provisions.
Under the overall guidance of the Permanent Secretary and direct supervision of the NUDIEL Focal Person, the Finance and Administration Officer will provide support to the Program by ensuring quick, reliable and timely financial and administrative support, planning and reporting. They will primarily support in managing all finance and administration issues related to the Project; ensure compliance with USAID rules and standard procedures regarding Finance and Administration; act as the point of contact while providing administrative support and managing all day to day operations of the program.
Qualifications
  • At least an Honors Degree in Finance, Accounting, Business Administration or related field from a recognized University
  • A Master’s Degree in the above-related fields preferred
  • At least 10 years working experience in managing donor-funded projects with Government
  • Possession of either ACCA or CPA certification is required
  • Computer literacy required

Responsibilities

Project administration
  • General administrative support to the projects including managing all office related supplies, stocks and inquires
  • Maintaining project documentation records and proper filing system to ease retrieval
  • Maintaining up-to-date project-related material databases
  • Maintaining schedules and details of project payment plans and other project-related payments required and their due dates
  • Maintaining a project calendar and schedule of meetings and appointments
  • Maintaining a schedule of internal and external reporting deadlines, and ensuring that the USAID reporting requirements are fulfilled in a timely manner, and that all necessary information required and reports are received from the District Local Governments (DLGs) on time
  • Supporting the preparation of DLG and other stakeholder engagements on specific administrative requirements
  • Supporting project staff in the preparation and implementation of project evaluations and audits, and assisting in the review and tracking of DLG audits recommendations
  • In conjunction with the NUDEIL Focal Person, ensuring that project staff comply with the prescribed administrative systems and requirements for MoLG
  • Supporting the organization of project meetings and quarterly programmes meetings
  • Provide support to the Program Executives with any other related tasks when required
Project finance
  • Preparing project budgets and raising financial requests to USAID;
  • Ensuring that project expenditures are adequately tracked according to the agreed project budgets
  • Developing and maintaining records for tracking expenditure, transfers and balances
  • Preparing in a timely manner accurate financial reports and presentations on revenue, expenditure and balances as required by the donor, internal monitoring by MoLG and the Joint Management Team for Central Operations
  • Coding and maintaining all financial records including invoices, payment vouchers, receipts etc.
  • Reconciling project expenditure with the funds transferred to the MoLG and DLG sub-TSAs on a monthly basis
  • Being a key point of contact for implementing LGs on financial and accounting matters
  • Providing other support, as requested, to the NUDEIL project team including the DLGs staff in financial management of the project
Travel and Logistics
  • Providing project logistical support as required – travel and related arrangements
  • Managing purchase of project equipment according to the GoU procurement procedures
  • Undertaking other duties from time to time as may be required by the NUDEIL Focal Person.  Provide support to the Program Executives with any other related tasks when required

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 10 years
Required languages: English (Spoken: fluent | Written: fluent)
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