Procurement and Contracting Assistant (Tanzanian Nationals Only)

As an international cooperation enterprise for
sustainable development with worldwide operations, the federally owned Deutsche
Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German
Government in achieving its development-policy objectives.

GIZ Tanzania is looking to recruit a
Procurement and Contracting Assistant (“the Assistant”) to support the Service
Unit. The Specialist will form part of a Procurement and Contracting team. The
Assistant will report to and be supervised by the Head of Procurement and
Contracts (Service Unit).

Responsibilities
and Tasks

·
Assists with local
procurement of materials, equipment and services for the projects within the
GIZ Service Unit in accordance with GIZ rules and regulations.

·
Dealing with all questions around procurement of
goods and service

·
Managing knowledge by disseminating and documenting
know-how, experience and information.

·
Implementation and monitoring of an overall smooth
and correct functioning of the complete procurement processes for projects in
line with GIZ procedures and principle

·
Informing projects on time about the status of
procurement matters

·
Effectively manages procurement related GIZ-tools

·
Ensures the quality and appropriate filing of
incoming and outgoing formal communication related to procurement.

·
Ensures that equipment handed over to project staff
is documented properly

·
Assists with filing procurement documents and
keeping information confidentially General Services

·
Supports new project staff in onboarding/ getting
familiar with the Procurement process.

·
Further developing instruments and assisting in
introducing innovation and change

·
Managing knowledge by disseminating and documenting
know-how, experience and information

·
Maneuvers effectively within GIZ S4HANA and uploads
all relevant project documents within GIZ’s data management systems

·
Reports without delay to the superior on all
problems/irregularities related to procurements and compliance.

·
Performs other duties and tasks at the request of
management.

Qualifications and Professional
Experience

· Certificate/
Diploma/ University degree in relevant field of specialization and
qualification in accounting or business administration (equivalent of BA)

· Fluent
command of English and Swahili

· Computer
literacy (MS package)

· Ability
to cope with stress and to organize/prioritize workload under tight deadlines

· Disciplined
and punctual

· Resilient
and patient

·
Willingness to upskill
as required by the tasks to be performed – corresponding measures are agreed
with management.