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Administrative, clerical jobs in Kikuyu, Kenya
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Tower SaccoProfession (Banking, microfinance, insurance)
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Industry (Administrative, clerical)
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Seniority (Administrative, clerical, Banking, microfinance, insurance)
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Tower Sacco
Banking + 2 more
Description
DUTIES
- Ensure implementation of the records management guidelines, procedures, standards and policies
- Reorganizing files and documents in view of maintaining the most efficient and effective document retrieval and accessibility.
- Preparing and maintaining records inventories both manual and electronic and keeping the inventory register up to date.
- Maintaining and creating clear, secure, accurate and reliable records
- Managing files and their movements
- Ensuring orderliness and security of the registry.
- Collaborating with branches in ensuring preservation of long term temporary and permanent electronic records including migration as necessary.
- Ensuring that all obsolete records are disposed or transferred in accordance with applicable disposition policies and procedures.
- Perform general Registry duties such as sorting, preparing members circulars and notices for dispatch, attending to registry related enquiries.
- Ensure compliance with relevant legislation and regulations on confidentiality of Data.
- Any other duty that may be assigned by the Registry Officer, Head of HR, C.E.O. or any authorized officer.
PREFERRED QUALIFICATIONS & SPECIFICATIONS
- Diploma/Higher diploma in Records Management or Business Information Management. A degree in a related field will be an added advantage.
- Demonstrable working Knowledge of Document Management System or Electronic Document Management System.
- Possess working knowledge of computerized office.
- KCSE (C Plain) with C (plain) in English
- Minimum of Three (3)years’ experience in record management in a reputable firm or financial institution shall suffice.
PERSON SPECIFICATIONS
- Be of exemplary integrity and honesty
- Age above 24 years of age.
- Must be a team player
- Proficient and forward thinking
- Analytical with a hands-on approach to monotonous task.
- Self-driven and results oriented.
- Demonstrate integrity and professional competence
- Excellent organization skills
- Good communication and interpersonal skills.
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